Executive Assistant to the CFO

Saige Partners•San Jose, CA

3d•Onsite

About The Position

The Executive Assistant (EA) to the CFO is an organizational force and a strategic extension of the CFO. This role is designed for a high-performing operator who can solve complex problems by anticipating needs, comparing alternative solutions, synthesizing diverse points of view, and working cross-functionally across teams. The EA is a high-level business partner within the EA framework, and serves as a critical gatekeeper of the CFO’s time. Beyond traditional support, the EA is expected to be an ally to the CFO - occasionally helping with duties beyond administrative tasks - so the CFO can focus on work that drives decisions for the company.

Requirements

2+ years of relevant experience providing administrative support to one or more executives, including complex calendar and travel logistics.
Expert-level proficiency in Microsoft Office
BA/BS Degree.
Proven experience prioritizing multiple high-stakes projects simultaneously.
Expert level in English, both verbal and written communication required

Nice To Haves

Prior experience supporting VPs or C-level executives at a large-scale global technology company.
Demonstrated ability to quicly adapt to intra-network software, such as, but not limited to, Concur, Sharepoint, Archibus, and Workday.
Able to integrate AI tools for efficiency and a holds a commitment to ethical AI practices.
Experience mentoring other admins and managing logistics across multiple cross-functional teams.
A consistent track record of working under own initiative, seeking feedback where appropriate, and changing direction quickly in response to new data.
An impeccable record of ensuring confidentiality and discretion in all professional partnerships.
Basic understanding/speaking of the Korean Language is preferred, though not required.

Responsibilities

Solve complex organizational problems by evaluating alternative solutions and trade-offs, providing the CFO with synthesized options for decision-making.
Manage highly sensitive and confidential information with absolute integrity, serving as a trusted partner within the Office of the CFO for executive communications and strategic plans.
Drive projects from conception to completion, working closely with the CFO to define scope and ensure progress.
Perform the collection, management, and security maintenance of internal/external data required for assistance to leadership.
Expertly manage dynamic international calendars and heavy travel planning, anticipating conflicts and preparing alternative solutions.
Serve as the primary gatekeeper for the CFO, rigorously optimizing their time to ensure focus on the highest-priority initiatives.
Collaborate closely with other administrative partners and operations personnel to develop and maintain seamless information flow and operational processes.
Organize space planning, events, team events, all-hands meetings, and high-stakes workshops.
Communicate with internal and external partners to acquire and maintain CFO’s storage inventory, maintaining high ethical standards towards both high and low value stock.
Build and maintain trust-based relationships across various teams, influencing business partners and aligning priorities.
Lead, coach, and mentor other administrative professionals, fostering a collaborative community and driving team values.
Engage in professional correspondence with external clients and partners, serving as a dependable representative of the CFO and company.
Correspond and collaborate with teams under the CFO, developing high trust and confidentiality, allowing team members to share hidden ills within the department; bringing issues that need to be addressed to the CFO’s attention.
Read, write, edit, and distribute communications drafts, including company-wide policies, on behalf of the CFO and company management.