Executive Assistant to the CFO

HireVenture • Boston, MA

3d • $70,000 - $98,000 • Onsite

About The Position

HV Talent Group is partnering with a leading healthcare organization in Boston, MA to identify an experienced Senior Executive Assistant to provide high-level administrative and executive support to the Chief Financial Officer (CFO) and designated senior Finance leaders. This is a highly visible role within the Finance organization. The ideal candidate will be a proactive, highly organized professional who can independently manage complex priorities, anticipate executive needs, and handle sensitive financial and organizational information with exceptional discretion.

Requirements

• 8+ years of Executive Assistant experience, including direct support of C-suite or senior executive leaders.
• Demonstrated ability to work independently with a high degree of judgment, discretion, and confidentiality.
• Proven experience managing complex calendars and competing priorities for multiple senior stakeholders.
• Strong business and financial acumen with the ability to understand financial concepts and executive-level discussions.
• Exceptional organizational, communication, and time-management skills.
• Strong written and verbal communication skills are important.
• Excellent stakeholder management and relationship-building abilities.
• Strong problem-solving skills with a proactive, solution-oriented approach.
• Ability to remain composed and effective in a fast-paced, high-pressure environment.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, and enterprise collaboration tools.

Nice To Haves

• Experience supporting a CFO or Finance leadership team is strongly preferred.
• Experience supporting financial operations, Board processes, audits, or similar executive-level activities preferred.
• Experience with financial systems, planning tools, or reporting platforms is a plus.

Responsibilities

• Serve as a trusted administrative partner to the CFO and designated Finance leaders.
• Manage complex calendars across multiple senior executives and competing priorities.
• Coordinate schedules around critical Finance deadlines, including financial close cycles, forecasting, audits, and Board reporting.
• Anticipate executive needs and independently resolve scheduling and logistical challenges.
• Prepare executives for meetings by coordinating agendas, briefing materials, financial reports, and follow-up actions.
• Serve as a liaison between Finance leadership, executive leadership, Board members, auditors, investors, and external partners.
• Draft, edit, and coordinate executive-level communications.
• Handle confidential financial, operational, and organizational information with sound judgment and discretion.
• Build strong working relationships with senior stakeholders across the organization.
• Coordinate Finance leadership meetings, executive reviews, Board and committee meetings, including Finance and Audit Committees.
• Support investor-related engagements and other high-level meetings.
• Coordinate, consolidate, and distribute Board and committee materials while maintaining accuracy and version control.
• Track action items and ensure timely follow-through.
• Support audit, compliance, and regulatory activities through coordination of documentation, logistics, and deliverables.
• Coordinate executive travel arrangements with business priorities and cost efficiency in mind.
• Support expense reporting and other administrative workflows.
• Coordinate timelines and logistics for monthly and quarterly financial close, forecasting, annual budgeting, audits, and Board reporting.
• Identify opportunities to improve executive support processes and workflows.
• Provide guidance to other Executive Assistants supporting Finance leaders and promote consistent best practices.
• Support Finance-led and enterprise-wide initiatives, including strategic planning, budgeting, and operational improvement projects.
• Conduct research and synthesize financial and operational information into executive-ready materials.
• Assist with cross-functional initiatives involving Finance and other business units.
• Support Finance leadership during organizational changes, system implementations, and transformation initiatives.
• Help maintain structure, communication, and coordination during periods of high operational demand.
• Contribute to continuous improvement of executive support and Finance-related administrative processes.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Retirement Benefits
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed