Executive Assistant to CFO

Westlake•Houston, TX

3d•Onsite

About The Position

This role provides comprehensive administrative support to Westlake’s CFO. It requires extensive executive support experience, strong organizational and time management skills, and close attention to detail. The individual must demonstrate integrity, discretion, professionalism, critical thinking, sound judgment, and the ability to anticipate needs while maintaining confidentiality.

Requirements

High school diploma required
Minimum of 12 years of professional administrative experience supporting C-suite executives, preferably in the chemical, manufacturing, or related industry.
Self-starter with strong judgment, critical thinking, and the ability to anticipate needs, solve problems, and manage multiple priorities in a fast-paced environment.
Strong written and verbal communication skills, with exceptional organization, attention to detail, and consistent follow-through on deadlines.
Advanced proficiency in Microsoft Excel, Outlook, PowerPoint, Word, and SharePoint
Experience managing complex calendars, executive schedules, meeting reminders, and domestic and international travel.
Professional and adaptable, with the ability to work effectively with senior executives, technical manufacturing personnel, and key business partners.
Proven ability to handle sensitive information with discretion and complete confidentiality.

Nice To Haves

bachelor’s degree strongly preferred
familiarity with Microsoft Copilot or other AI tools preferred

Responsibilities

Manage the CFO’s calendar comprehensively by prioritizing requests, resolving conflicts, making strategic scheduling decisions, and anticipating needs to support smooth daily operations.
Serve as a gatekeeper by screening and prioritizing communications and requests.
Coordinate with internal leaders, board members, and external stakeholders to ensure timely responses and follow-up.
Create, revise, and enhance PowerPoint presentations including board presentations and strategic documents.
Prepare reports and detailed analyses using Excel, Smartsheet, Power BI, and other data management tools.
Prepare purchase requisitions, travel arrangements, expense reports, presentations, and other materials with accuracy and attention to detail.
Coordinate domestic and international travel, including detailed itineraries tailored to the CFO’s needs.
Monitor and respond to emails, calls, and other inquiries on behalf of the CFO, as appropriate.
Use task management tools to track deadlines and ensure key deliverables are completed on time.
Coordinate meeting and event logistics, including room setup, meal arrangements, agendas, minutes, and follow-up on action items.
Maintain professionalism and handle confidential or sensitive information with discretion.
Collaborate with other Executive and Administrative Assistants to coordinate calendars, support meeting arrangements, and respond to inquiries across departments.
Support complex meeting and event preparation, including AV setup, room scheduling, and telepresence coordination.
Comply with company policies, federal and state regulations, and safety and environmental standards.
Perform other duties assigned by the CFO and adapt to the company’s changing needs.