Executive Assistant to the CEO
About The Position
At MKS, curiosity drives innovation. Our technologies enable advancements in everything from 5G and autonomous vehicles to clean water and space exploration. As we continue to push the boundaries of what's possible, we're seeking an exceptional Executive Administrative Assistant to support our President & CEO. This is a unique opportunity for a highly organized, proactive professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings a calm, confident presence to every challenge. You'll serve as a trusted partner, managing complex priorities, interacting with senior leaders, board members, customers, and investors, and helping keep the Executive Office operating at its best.
Requirements
- BA/BS required
- 5+ years supporting senior executive/C-suite leadership
- A track record of building complex global travel itineraries
- Exceptional verbal and written communication skills
- Proven ability to prioritize and deliver across multiple deadlines in a fast-moving environment full of interruptions and shifting priorities
- Flexibility to work outside standard business hours as needed
- Unwavering discretion with highly sensitive and confidential information
- Strong Microsoft 365 skills (Outlook, PowerPoint, Excel, Word) required
Nice To Haves
- MA/MBA a plus
- Adobe, Workday, Boardvantage, or Oracle experience a plus
Responsibilities
- Deliver high-level executive administrative support directly to the President & CEO
- Own end-to-end logistics for Board of Directors, Board Committee, and Advisory Council meetings
- Proactively drive Board calendars, agendas, large-scale events, and off-site meetings with internal and external stakeholders — executives, board members, customers, and investors — along with expense reporting and invoice processing
- Manage the CEO's complex, frequently shifting calendar with full independence, coordinating seamlessly across other executive calendars both domestically and internationally
- Architect extensive domestic and international travel — flights, trains, ground transport, hotels, visas — building polished itinerary packages and troubleshooting real-time travel issues on the fly
- Act as a trusted liaison to external boards and top customers
- Keep the Executive office running smoothly
Benefits
- health insurance coverage (medical, dental and vision)
- 401(k) with company match
- life and disability insurance
- 12 paid holidays
- sick time
- 15 paid vacation days
- 6 weeks fully paid parental leave
- adoption assistance
- tuition reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Executive
