Executive Assistant to the CEO
About The Position
Altana is the network for trusted trade. Our AI-powered product network empowers governments and businesses to build a more resilient and secure global economy while keeping trade flowing. You Will CEO Time & Priority Management Own and manage the CEO’s calendar against company priorities Protect focus time, sequence meetings, and manage tradeoffs Anticipate needs through forward-looking planning Communication & Stakeholder Management Triage inbox and Slack; elevate high-signal items Draft, delegate, and resolve communications Serve as a polished point of contact internally and externally Meeting Prep & Follow-Through Ensure readiness with agendas, pre-reads, and materials Track decisions, commitments, and follow-ups Prepare briefs to increase meeting effectiveness Office of the CEO Operations Partner with the Chief of Staff on weekly planning and cadence Maintain simple systems to track priorities and actions Support consistency in how the CEO operates Confidential Matters Handle board, investor, and personnel materials with discretion Manage signatures and secure documentation Exercise strong judgment on escalation vs. resolution Travel & Logistics Own travel planning and complex logistics Coordinate leadership meetings and off-sites Support personal logistics of the CEO as needed Provide hospitality to office guests of the CEO You Have Executive Support Experience 8+ years experience, including supporting a C-suite leader Background in high-growth or fast-paced environments Judgment & Discretion Trusted with sensitive information Strong prioritization and decision instincts Operational Excellence Proven ownership of complex workflows High attention to detail and low error rate High standards for executive support Communication & Presence Clear, professional communicator Represents leadership with polish Proactivity & Systems Thinking Builds simple systems to reduce friction Anticipates needs and operates with urgency Logistics NYC-based with regular in-office presence Flexibility for off-hours support as needed Occasional travel with the CEO
Requirements
- 8+ years experience, including supporting a C-suite leader
- Background in high-growth or fast-paced environments
- Trusted with sensitive information
- Strong prioritization and decision instincts
- Proven ownership of complex workflows
- High attention to detail and low error rate
- High standards for executive support
- Clear, professional communicator
- Represents leadership with polish
- Builds simple systems to reduce friction
- Anticipates needs and operates with urgency
- NYC-based with regular in-office presence
- Flexibility for off-hours support as needed
- Occasional travel with the CEO
Responsibilities
- Own and manage the CEO’s calendar against company priorities
- Protect focus time, sequence meetings, and manage tradeoffs
- Anticipate needs through forward-looking planning
- Triage inbox and Slack; elevate high-signal items
- Draft, delegate, and resolve communications
- Serve as a polished point of contact internally and externally
- Ensure readiness with agendas, pre-reads, and materials
- Track decisions, commitments, and follow-ups
- Prepare briefs to increase meeting effectiveness
- Partner with the Chief of Staff on weekly planning and cadence
- Maintain simple systems to track priorities and actions
- Support consistency in how the CEO operates
- Handle board, investor, and personnel materials with discretion
- Manage signatures and secure documentation
- Exercise strong judgment on escalation vs. resolution
- Own travel planning and complex logistics
- Coordinate leadership meetings and off-sites
- Support personal logistics of the CEO as needed
- Provide hospitality to office guests of the CEO
Benefits
- Flexible Time Off: Altana operates with a Flexible Time Off (FTO) policy that gives you agency over your own time off so you can maximize your work-life balance.
- Parental Leave: We offer industry leading Paid Parental Leave (PPL), providing 14 weeks of leave for non-birthing, adoptive, and foster parents and up to 26 weeks of leave for birthing parents, all paid at 100% of your base salary.
- Health Benefits: We have a full suite of medical, vision, and dental benefits with generous employer contributions, designed to give you flexibility and choice for your individual health situation. Our high deductible health plan is 100% employer paid for employees and supplemented with an employer contribution to your Health Savings Account (HSA). There is also a Flexible Spending Account (FSA) option.
- Supplemental Benefits: Altana provides life, short- and long-term disability, and AD&D insurance coverage, all at no cost to you, so you know that you and your loved ones are covered in case of an emergency.
- 401(k) Savings: Save for and invest in your future using our Fidelity 401(k) retirement savings program.
- Commuter Benefits: Save money on your commute by setting aside pre-tax funds for public transit or parking!
- Wellness: Because we value mental and emotional health, every Altana employee has access to a free premium subscription to Calm, the #1 app for meditation, sleep, and mindfulness.
- Pet Insurance: Pets are family too! Keep them healthy with Wishbone insurance and / or our Total Pet vet service and telehealth discount plan.
- Employee Assistance Program: Free access to confidential personal support.
- Dependent Care FSA: You will have access to a Dependent Care FSA, which allows you to set aside pre-tax funds for childcare expenses
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1-10 employees
