Executive Assistant to the CEO

JUST INGREDIENTS INC•Orem, UT

17d•Onsite

About The Position

At Just Ingredients – a health and wellness e-commerce company – we believe that nourishing your body with real ingredients is essential for living a healthy and fulfilling life. That’s why our products are made using carefully selected, whole-food ingredients. And our people are just as real as our ingredients – authentic, collaborative, and dedicated to fostering a workplace that inspires individuals and teams to reach their full potential. We're looking for an organized, execution-obsessed Executive Assistant who operates as a true right hand to the CEO. This person is loyal, sharp, and deeply invested in the CEO's success, with the judgment to protect the CEO's time, reputation, and brand. You'll build the organization that lets the CEO show up bigger, internally and externally, while filtering out everything that doesn't deserve a seat on the calendar or belongs to another leader. You thrive on ambiguity, pivot fast when priorities shift, and get genuine satisfaction from making complicated things look effortless.

Requirements

5+ years supporting a CEO, founder, or senior executive in a high-growth or fast-paced environment
Proven ability to manage complex calendars, competing priorities, and last-minute changes without dropping a ball
Experience coordinating external-facing opportunities – speaking engagements, media, awards, or partnerships – a strong plus
Strong slide-deck and document-building skills (PowerPoint/Google Slides) with an eye for polish and clarity
Excellent written and verbal communication; comfortable representing the CEO externally
Highly organized, detail-obsessed, and self-directed – you build your own systems rather than waiting to be told
A problem-solver's instinct: when something breaks, you fix it or find a path around it, fast
Unquestionable discretion, loyalty, and sound judgment with confidential information
Willingness to flex hours and travel as needed to support the CEO's schedule

Responsibilities

Own the CEO's calendar end-to-end – proactively scheduling, defending, and re-sequencing time to protect focus on the highest-leverage work
Identify and clear conflicts before they happen; strategically triage requests for the CEO's time against what actually matters and critically needs the CEO’s approval.
Prep the CEO ahead of every meeting, call, and appearance – background, topics, talking points, materials, slide packs, and logistics handled in advance
Manage outreach and relationship pipelines for speaking events, awards, national recognition opportunities, and guest appearances
Research, vet, and package opportunities (speaking, media, awards, community engagement) with clear recommendations so the CEO can decide fast
Coordinate community engagement and external relationship-building on the CEO's behalf, representing the CEO's brand and voice accurately
Build polished slide packs, board materials, and briefing documents that let the CEO walk into any room and any audience, fully prepared
Draft and manage correspondence, follow-ups, and external communications on the CEO's behalf with a consistent, on-brand voice
Plan and manage all travel logistics, itineraries, and contingencies, anticipating problems before they become the CEO's problem
Act as a gatekeeper and internal connector – triaging incoming requests from leadership and staff, routing what can be handled without the CEO
Anticipate needs before they're asked – constantly scanning for what's coming and solving problems before they hit the CEO's desk
Maintain absolute discretion with confidential, sensitive, and strategic information