Executive Assistant to the CEO

Rocky Mountain Prep • Denver, CO

16d • $60,000 - $90,000 • Onsite

About The Position

The Executive Assistant to the CEO is Rocky Mountain Prep’s chief anticipator — the person who stays two steps ahead of the CEO, not two steps behind. This is not a traditional administrative role: it is a strategic operations partnership built around one person’s effectiveness, discretion, and pace. The Executive Assistant owns the CEO’s calendar, meeting preparation, and daily operating rhythm; anticipates what the CEO will need before she asks; and treats the unglamorous work of keeping a CEO ready and on track — building agendas, prepping materials, managing logistics — as real, valued operational work, not lesser work. This person is proactive by default: they flag what’s coming, surface what needs attention, and build the systems that keep the CEO’s time aligned to her highest priorities, rather than waiting for a daily task list. This role focuses exclusively on the CEO’s personal readiness and operating rhythm, including her preparation for Board and governance moments — it does not coordinate work across NST teams or own network-wide logistics, which sit with other functions. The ideal candidate is a strong communicator who can represent the CEO warmly and credibly to any audience, brings genuine professional polish, and is equally comfortable thinking two steps ahead strategically and handling next-step logistics personally.

Requirements

• Demonstrated ability to work proactively and anticipate needs — this role is not a fit for someone who prefers to be told exactly what to do each day.
• Experience operating as a strategic partner to a senior leader, not a traditional administrative support role; comfortable with both big-picture anticipation and hands-on logistics in the same day.
• Exceptional organizational skills and follow-through, with the ability to manage a fast-moving, high-stakes calendar without dropping details.
• Strong written and verbal communication skills, with the presence and polish to represent the CEO credibly to Board members, senior leaders, families, and external partners.
• Unwavering discretion with confidential and sensitive information.
• A collaborative, easy-to-work-with style paired with the confidence to make judgment calls and push back thoughtfully when needed — not a passive order-taker, and not someone who views operational work as beneath them.
• Comfortable holding ambiguity and building structure into a fast-paced, evolving role.
• Experience working across multiple functional areas and diverse stakeholder relationships, with the range to navigate different audiences, priorities, and working styles with ease.
• Strong technical fluency, particularly with Google Suite and AI tools, using technology to work faster and smarter rather than as an afterthought.
• Business acumen — a working understanding of core enterprise metrics and drivers, with the judgment to help translate that understanding into informed recommendations for the CEO’s priorities and decisions.
• Demonstrated success operating in high-volume, high-urgency environments without losing accuracy, composure, or judgment.
• A genuine feedback-seeker — someone who actively solicits input on their own work and performance, and visibly uses it to grow, rather than treating feedback as something to endure.
• All employees must verify their identity and eligibility to work in the United States at the time of hire.
• Rocky Mountain Prep does not sponsor visas at this time.
• RMP is an equal opportunity employer and welcomes applicants of all backgrounds.

Nice To Haves

• Prior experience supporting a CEO, executive director, or senior nonprofit/education leader.
• Experience supporting or preparing materials for a Board of Directors or governance function.
• Experience in a charter school network, nonprofit, or mission-driven organization.

Responsibilities

• Own and proactively manage the CEO’s calendar, anticipating conflicts, protecting time for driving priorities, and building the week around what matters most before issues arise — not just reacting to requests as they land.
• Coordinate travel, direct-report check-ins, and external meetings with an eye toward the CEO’s energy and focus, not just scheduling availability.
• Help the CEO remain accessible and approachable while thoughtfully managing requests on her time — rerouting what can be better handled elsewhere with care and professionalism.
• Build agendas and prepare the CEO for her standing meetings, 1:1s, and Cabinet check-ins — arriving at each with a point of view on what needs to be covered, not waiting to be told.
• Facilitate executive meetings by managing time effectively, keeping discussions on track, and driving follow-up on action items after the CEO’s meetings.
• Anticipate what’s on the horizon — flagging upcoming decisions, deadlines, and moments that need the CEO’s attention before they become urgent.
• Assist with presentations, briefings, and reports the CEO needs for key engagements, including stakeholder updates and strategic planning sessions.
• Represent the CEO professionally and warmly in day-to-day correspondence and scheduling communications with internal and external stakeholders.
• Treat the operational and logistical work of supporting a CEO — building systems, tracking details, managing the unglamorous parts of the job — as real, valued strategic work, not administrative overhead.
• Continuously optimize the processes and systems within the Office of the CEO to improve productivity and reduce friction in the CEO’s day-to-day operations.
• Manage ad hoc requests and shifting priorities with composure, judgment about what’s urgent versus what can wait, and a bias toward solving problems before they reach the CEO’s desk.
• Proactively support the CEO’s sustainable pace, recognizing the importance of balance and resilience in her leadership, and building that awareness into how her calendar and week are constructed.

Benefits

• Paid Time Off – including vacation, personal, and sick days
• 5 Weeks of Paid Organizational Holidays – including Winter and Summer breaks
• Comprehensive Health Insurance – medical, dental, and vision coverage, with 100% of medical coverage for employee-only plans.
• Retirement Through PERA – Public Employees' Retirement Association of Colorado
• Paid Leave of Absence Options – including parental, medical, and disability leave
• Mental Health & Wellness Support – to help you thrive personally and professionally
• Pre-Tax Accounts – flexible spending accounts (FSA), dependent care accounts, and health savings accounts (HSA)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive