Executive Assistant to the CEO

LIV • Chubbuck, ID

7d • Remote

About The Position

Life Safety Inspection Vault (LIV) is seeking a highly organized and proactive Executive Assistant to partner closely with the CEO and leadership team. This role is crucial for ensuring the business operates efficiently by aligning priorities, facilitating smooth communication, and driving key initiatives forward. The Executive Assistant will serve as a trusted partner to the CEO, managing daily operations, contributing to company events, executive coordination, and organizational improvements. This position offers direct exposure to leadership, significant responsibility, and opportunities for professional growth within the technology and SaaS industry. It is suitable for early-career professionals, recent graduates with administrative experience, or experienced Executive Assistants looking to advance their careers.

Requirements

• 4+ years of experience supporting senior executives in an Executive Assistant or similar role, preferably within a SaaS or technology environment
• Experience supporting a CEO, founder, or executive leadership team, including calendar management, travel coordination, and executive meeting support
• Strong organizational, prioritization, and communication skills with exceptional attention to detail
• Ability to manage confidential information with professionalism, discretion, and sound judgment
• Comfortable working independently in a fast-paced, evolving environment with shifting priorities
• Proficiency with Google Workspace and Slack
• Reliable high-speed internet and a professional remote work environment required

Nice To Haves

• Familiarity with tools such as Notion, Asana, Linear, Brex, Ramp, or Expensify is a plus
• Exposure to board meetings, investor communications, executive offsites, or company event coordination preferred
• Interest in leveraging AI tools such as ChatGPT or Claude to improve workflows and efficiency

Responsibilities

• Manage the CEO’s calendar, prioritizing meetings and resolving scheduling conflicts proactively
• Coordinate internal and external meetings across multiple time zones
• Prepare agendas, meeting materials, and follow-up items
• Organize Zoom, Google Meet, and conference calls
• Arrange domestic and occasional international travel, including itineraries, accommodations, and transportation
• Prepare detailed travel briefs and logistics documents
• Submit and reconcile expense reports accurately and on time
• Provide travel coordination support for CFO as needed
• Support leadership meetings, executive offsites, and recurring company meetings
• Help coordinate Board of Directors meetings and investor-related scheduling
• Assist with preparation and distribution of board materials and executive updates
• Coordinate company events, team offsites, customer dinners, and internal gatherings
• Manage vendors, venues, timelines, and logistics
• Partner with internal teams on culture-building and employee engagement initiatives
• Help manage and prioritize inbound communications on behalf of the CEO
• Draft professional emails, announcements, meeting recaps, and correspondence
• Maintain confidentiality while serving as a key point of contact for executive communications
• Build and improve systems, trackers, templates, and operational processes
• Support strategic and operational initiatives across the leadership team
• Assist with new hire onboarding coordination, administrative support, and process improvements across the organization
• Identify opportunities to improve efficiency, organization, and operational workflows within the CEO’s office

Benefits

• Flexible remote work environment
• Opportunity to work closely with company leadership and influence business operations
• Collaborative and supportive culture
• Professional development and growth opportunities
• Competitive compensation based on experience
• Healthcare
• 401(k)
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed