Executive Assistant to the CEO

Sono Bello•Bellevue, WA

17h•Onsite

About The Position

Sono Bello is seeking a highly polished, strategically minded Executive Assistant to serve as a trusted partner to our Chief Executive Officer. This role is far more than traditional administrative support – it is a high-impact position that sits at the center of the organization, interfacing with the Board, investors, government officials, and senior leaders across the business. The ideal candidate brings exceptional judgment, discretion, and organizational acuity, and thrives in a fast-paced, high-stakes environment. This role requires someone who can anticipate needs, act with urgency, and represent the CEO’s voice and priorities with professionalism and clarity.

Requirements

Exceptional organizational and time management skills with the ability to manage multiple high priority workstreams simultaneously
Outstanding written and verbal communication skills; ability to draft polished executive correspondence and briefing materials
High degree of emotional intelligence, strong discretion, and professionalism in handling sensitive and highly confidential information
Strong executive presence and confidence in engaging with C-suite, board members, investors, and government officials
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint).
Ability to coordinate the building of CEO level presentations to the board and executive teams.
Ability to anticipate needs, think proactively, and operate with minimal direction in a dynamic environment
Strong analytical and research skills for preparing briefings, reports, and presentations
Detail-oriented with excellent follow-through and a commitment to accuracy
Skilled at building and maintaining relationships across all levels of the organization and with external partners
Ability to exercise sound judgment and serve as a reliable extension of the CEO’s office
Ability to mentor and at times lead on project assignments other administrative team members.
7+ years of experience as an Executive Assistant, Chief of Staff, or in a comparable high-level administrative or operational role supporting C-suite executives
Prior experience supporting a CEO or President in a corporate environment strongly preferred
Experience managing board-level meetings, investor relations logistics, or government/regulatory engagements a plus
Bachelor’s degree strongly preferred; Business Administration, Communications, or related field
Demonstrated experience coordinating complex international travel and executive logistics
Background in healthcare, aesthetics, or a high-growth consumer company is a plus

Responsibilities

Own and optimize the CEO’s professional and personal calendar, ensuring prioritization of high-impact engagements with investors, government officials, and internal technical and business leadership teams, including balancing personal commits.
Manage a high-volume executive inbox and serve as the primary interface for external stakeholders. Exercise discretion, sound judgment, and clarity in all communications representing the CEO’s voice.
Prepare concise, high-quality briefing materials, agendas, and presentations for board meetings, investor engagements, and public appearances. Attend senior leadership meetings, capture decisions and action items, and partner with the CEO to drive follow-through.
Coordinate complex professional and overlapping personal travel arrangements, including detailed itineraries and “travel packs” tailored to high-stakes meetings and site visits.
Partner closely with the CEO and the broader leadership team to drive organizational alignment, track strategic priorities, and continuously improve the company’s operating rhythm.
Lead discrete, high-priority initiatives encompassing executive events, strategic research, and internal process improvements, including personal logistics, as it aligns or conflicts with business needs.
Coordinate Executive Board, Officer, and Executive Committee meetings, including preparation of printed and digital agendas, logistical coordination, travel coordination, supporting materials, and maintenance of official records.
Draft, manage, and oversee executive correspondence for both internal and external audiences, ensuring consistency of tone, accuracy, and brand alignment.
In recognition that this role is the most senior administrative assistant in the organization, will oversee the admin community and work to build community among the administrative group.
Will be a key in the coordination of community / culture events (example: All Team Meetings) and pulling the administrative community together to support community events.