Executive Assistant to the CEO & VP, Corporate Affairs

Prime Executive Office•Rosemont, IL

23h•Hybrid

About The Position

Martin Brower is a global supply chain leader and a critical partner to some of the worldâ€™s most recognized brands. The company is part of Reyes Holdings, the sixth largest privately held companies in the United States with more than $40 billion in annual revenue. Operating across more than 18 countries with approximately 14,000 employees worldwide, Martin Brower plays a central role in supporting complex food distribution and logistics operations. The organization is known for its strong culture, collaborative leadership team, and commitment to operational excellence. Martin Brower is seeking a proactive and highly capable Executive Assistant to support CEO Sarah Burke while also partnering closely with the Vice President, Corporate Affairs. This role sits at the center of a fast-moving executive environment and is designed to ensure both executives can operate efficiently and remain focused on the organizationâ€™s highest priorities. The majority of the role will focus on supporting the CEOâ€™s schedule, travel, and key engagements, while also providing meaningful support to the VP, Corporate Affairs across communications coordination, executive meetings, and company events. Beyond traditional administrative support, this position serves as a trusted operational partner responsible for coordinating complex logistics, preparing principals for important engagements, and helping introduce systems and processes that improve how the executive office operates. The ideal candidate brings strong judgment, organization, and the ability to operate independently in a dynamic environment, while actively experimenting with and adopting new technologies to improve efficiency and reduce manual processes. This role offers significant visibility into the leadership team and is well suited for someone who enjoys working at a fast pace while continuously looking for ways to improve how work gets done. Sarah operates with a strong emphasis on preparation, organization, and forward planning. She prefers to look several weeks ahead to ensure travel, meetings, and engagements are thoughtfully coordinated and aligned with priorities. She values autonomy, sound judgment, and innovation in her support team. Rather than requiring constant check-ins or presenting multiple options, she prefers a partner who can assess situations, make informed decisions, and move forward confidently. Sarah works at a fast pace and maintains a high standard for execution. At the same time, she values direct communication, transparency, and collaboration. The ideal partner will focus on solving problems, coming prepared, and helping ensure meetings and engagements run smoothly, while actively using AI and technology to reduce manual effort, improve efficiency, and shorten planning cycles.

Requirements

Experience supporting a senior leader or executive in a fast-paced professional environment
Strong organizational skills and ability to manage multiple priorities simultaneously
Ability to operate independently and make sound decisions without constant direction
Strong communication skills and comfort interacting with senior leaders and external stakeholders
High level of professionalism, discretion, and confidentiality when handling sensitive information
Strong attention to detail and ability to follow through on commitments
Collaborative working style and ability to partner effectively with other executive assistants and cross-functional teams
Comfort experimenting with productivity tools, systems, and emerging technologies (including AI) to improve efficiency
Intellectual curiosity and interest in understanding how the business operates

Responsibilities

Manage and optimize the CEOâ€™s calendar to ensure time is aligned with strategic priorities
Coordinate internal and external meetings with senior leaders, customers, and partners
Exercise sound judgment when prioritizing requests and resolving scheduling conflicts
Maintain visibility into recurring engagements and key relationships to support effective follow-through
Serve as a trusted gatekeeper who understands the CEOâ€™s priorities and working style
Prepare briefing materials for site visits, leadership meetings, and external engagements
Compile relevant background information, including organizational context, team insights, and operational updates
Draft and assemble talking points, remarks, and presentation materials as needed
Manage domestic and international travel, including flights, accommodations, and itineraries
Ensure travel plans align with meeting priorities and executive commitments
Coordinate logistics for leadership meetings, executive offsites, and company events
Partner with internal teams to ensure engagements and visits run smoothly
Manage calendar and scheduling for the Vice President, Corporate Affairs, including helping maintain the broader corporate calendar and flagging conflicts or adjustments as priorities shift
Coordinate travel arrangements and logistics
Manage expense submissions and related administrative follow-through
Support planning and coordination for major company meetings and initiatives, including the organizationâ€™s global leadership meeting held every two years, while working closely with the broader executive assistant group
Assist in assembling presentation materials by pulling and formatting slides from existing decks as needed
Help support preparation for select CEO engagements by organizing prior remarks, talking points, and materials that may inform upcoming events
Build and maintain simple systems and processes to improve executive office efficiency
Identify opportunities to streamline workflows and reduce manual work through organization and automation
Leverage productivity tools and emerging technologies, including AI, to enhance preparation, communication, and information management
Continuously improve how executive support operates across the leadership team