Executive Assistant to the Board of Trustees and CSPS Manager

The First Church of Christ, Scientist•Boston, MA

18h•$76,025 - $98,832•Onsite

About The Position

This position provides executive, administrative, operational, and coordination support to the Board of Trustees, the CSPS Manager, and Product Managers at The Christian Science Publishing Society (CSPS). The role requires strong administrative, organizational, technical, and communication skills; initiative and flexibility; excellent judgment and discretion; and the ability to manage sensitive and high-priority matters with professionalism and confidentiality. The incumbent serves as a central coordination point among Trustees, Product Managers, editorial departments, and other departments throughout The Mother Church. This role supports smooth operations, effective communication, organizational alignment, and efficient execution of leadership priorities. The incumbent must have a strong understanding of the mission of the Church and Publishing Society and approach all work with humility, spiritual discernment, professionalism, and a solution-oriented attitude.

Requirements

Bachelor’s degree or equivalent professional experience preferred.
Typically requires 3–8 years of progressively responsible administrative or operational experience.
Strong administrative, organizational, and coordination skills
Excellent written, verbal, and interpersonal communication
Strong judgment, discretion, and confidentiality
Strong problem-solving and follow-through skills
Ability to manage multiple priorities and deadlines
Technical aptitude and adaptability
Ability to work collaboratively and independently
High attention to detail and professionalism
Proficiency with Google Workspace and Microsoft Office required.
Ability to learn and adapt to new technologies required.
Membership in The Mother Church required
Dedication to the vision of the Christian Science Publishing Society Board of Trustees and the Christian Science Board of Directors is essential.

Nice To Haves

Project management experience and / or publishing experience a plus.
Familiarity with tools such as Zoom, Trello, Slack, Salesforce, Confluence, and Adobe products preferred.
Primary Class instruction preferred.

Responsibilities

Serve as hub for tracking and organizing information, both for immediate-term action and long-term recordkeeping
Manage calendars, meetings, and records for Trustees and/or CSPS Manager.
Prepare agendas, correspondence, meeting notes (on occasion), and action items (if needed).
Maintain Trustee and leadership records, including minutes, approvals, correspondence, and retention documentation.
Coordinate meetings, retreats, and occasional events.
Support onboarding, staffing changes, performance-review coordination, and related administrative processes.
Provide technical support and assist with adoption of new tools, technologies, and workflows.
Coordinate travel, expense reporting, budget-related administration, and logistical support.
Maintain org charts, distribution lists, communication channels, and operational documentation.
Help identify and implement process improvements to increase organizational efficiency.
Manage Salesforce correspondence workflows and customer-care coordination.
Coordinate communication and workflow across CSPS departments and leadership teams.
Draft, edit, and send Trustee correspondence as directed.
Help coordinate staff meetings, metaphysical meetings, retreats, and milestone events.
Approach all communication and interactions with professionalism, kindness, discretion, and an expectancy of healing.
Develop a working understanding of CSPS publishing areas, products, workflows, and priorities in order to support effective coordination across teams.
Provide flexible support to publishing initiatives to support, coordinate, and, where appropriate, take ownership of selected projects or project components.
Serve as a liaison between Reading Room activities and CSPS efforts, helping identify connections, communication needs, and opportunities for alignment.
Assist with coordinating inter-CSPS efforts, as well as organization-wide initiatives involving CSPS resources, products, staff, or audiences.