Executive Assistant to SVP -People Business, Functions, and Technical and SVP- Talent and Learning

HP•Spring, TX

5d•$40 - $60•Hybrid

About The Position

This role provides advanced strategic and tactical support to two SVPs in the People Organization, Executive Assistant to Executive Assistant to SVP -People Business, Functions, and Technical (BTO) and SVP- Talent and Learning (T&L). The Executive Assistant (EA) operates as a trusted partner, enabling effective execution of the organizational priorities. The EA owns complex calendar orchestration, executive communications, and BTO and T&L governance cadence (e.g., talent reviews, workforce planning, leadership forums). This role coordinates cross-functional engagement with HR, business leaders, finance, legal, and regional talent teams. The EA synthesizes data and insights for executive reporting, prepares high-impact presentations, and manages sensitive people-related information with strict confidentiality. They anticipate needs, drive follow-through, and ensure leadership priorities are executed with speed, precision, and strong stakeholder alignment.

Requirements

High School Diploma/GED or equivalent experience
8+ years of experience supporting senior executives (SVP/ELT level), preferably in HR, Business Operations, Talent and Learning, or similar global functions
Executive-level administrative support and operations (expert level)
Complex calendar management across global time zones
Executive communication and presentation development
Data storytelling and dashboard interpretation
Event and leadership forum coordination
Microsoft 365 (Outlook, Teams, Excel, SharePoint)
Collaboration tools and workflow optimization
Strong attention to detail, quality, and confidentiality
Executive Communication – Ability to distill complex information into clear, impactful summaries
Results Orientation – Drives execution and ensures follow-through
Learning Agility – Adapts quickly to evolving talent and business priorities
Stakeholder Management – Builds trust across global, cross-functional teams
Confidentiality & Integrity – Operates with discretion in handling sensitive information
Executive Presence – Confident, reliable, and composed under pressure
Demonstrates curiosity and adoption of AI tools (e.g., Microsoft Copilot) to enhance productivity
Applies automation and digital solutions to improve workflows, reporting, and communication
Leverages data and technology to generate insights and drive efficiency
Proactive and forward-looking; anticipates needs and identifies opportunities for improvement
Contributes ideas to enhance recruiting excellence, inclusion, and employee experience
Embraces continuous learning and operates effectively in a dynamic, global environment

Nice To Haves

Talent/recruiting lifecycle understanding (preferred)

Responsibilities

Provide advanced administrative and operational support to the SVP; recognized as a key partner to the BTO and T&L leadership team.
Own end-to-end calendar management: prioritize high-impact engagements, coordinate global and cross-time-zone meetings, and proactively manage leadership cadence (e.g., talent reviews, workforce planning sessions, employee forums).
Act as a gatekeeper: triage communications, draft executive responses, and manage follow-ups across internal and external stakeholders.
Orchestrate leadership cadence across BTO and T&L, including: Talent reviews and workforce planning sessions, Strategy and pipeline reviews, Leadership team meetings and global forums.
Ensure high-quality preparation: pre-reads, briefing materials, stakeholder alignment, and action tracking.
Drive post-meeting execution by monitoring follow-ups, decisions, and outcomes.
Prepare executive-level presentations and briefing materials.
Deliver concise, data-driven storytelling tailored for senior leadership audiences.
Draft internal communications, leadership messages, and talking points for the SVPs.
Manage all aspects of executive travel (domestic/international), ensuring efficiency, compliance, and seamless execution.
Process and reconcile expenses accurately and timely.
Serve as a central point of contact connecting the SVPs with PO leaders, business executives, recruiting teams, and other internal and external partners.
Coordinate workflows across Finance, Legal, and Communications functions.
Support alignment across global regions and ensure consistent execution of BTO and T&L priorities.
Handle sensitive employee, talent, and organizational data with strict confidentiality and adherence to company policies.
Mentor and support administrative team members where applicable.
Establish best practices, templates, and operational standards to enhance efficiency within the BTO and T&L support model.