Executive Assistant to SVP -People Business, Functions, and Technical and SVP- Talent and Learning

HP • Houston, TX

4d • Hybrid

About The Position

This role provides advanced strategic and tactical support to two SVPs in the People Organization, Executive Assistant to Executive Assistant to SVP -People Business, Functions, and Technical (BTO) and SVP- Talent and Learning (T&L). The Executive Assistant (EA) operates as a trusted partner, enabling effective execution of the organizational priorities. The EA owns complex calendar orchestration, executive communications, and BTO and T&L governance cadence (e.g., talent reviews, workforce planning, leadership forums). This role coordinates cross-functional engagement with HR, business leaders, finance, legal, and regional talent teams. The EA synthesizes data and insights for executive reporting, prepares high-impact presentations, and manages sensitive people-related information with strict confidentiality. They anticipate needs, drive follow-through, and ensure leadership priorities are executed with speed, precision, and strong stakeholder alignment.

Requirements

• High School Diploma/GED or equivalent experience
• 8+ years of experience supporting senior executives (SVP/ELT level), preferably in HR, Business Operations, Talent and Learning, or similar global functions
• Executive-level administrative support and operations (expert level)
• Complex calendar management across global time zones
• Executive communication and presentation development
• Data storytelling and dashboard interpretation
• Event and leadership forum coordination
• Microsoft 365 (Outlook, Teams, Excel, SharePoint)
• Collaboration tools and workflow optimization
• Strong attention to detail, quality, and confidentiality
• Executive Communication – Ability to distill complex information into clear, impactful summaries
• Results Orientation – Drives execution and ensures follow-through
• Learning Agility – Adapts quickly to evolving talent and business priorities
• Stakeholder Management – Builds trust across global, cross-functional teams
• Confidentiality & Integrity – Operates with discretion in handling sensitive information
• Executive Presence – Confident, reliable, and composed under pressure
• AI & Digital Fluency Demonstrates curiosity and adoption of AI tools (e.g., Microsoft Copilot) to enhance productivity
• Applies automation and digital solutions to improve workflows, reporting, and communication
• Leverages data and technology to generate insights and drive efficiency
• Growth Mindset & Impact Proactive and forward-looking; anticipates needs and identifies opportunities for improvement
• Contributes ideas to enhance recruiting excellence, inclusion, and employee experience
• Embraces continuous learning and operates effectively in a dynamic, global environment

Nice To Haves

• Talent/recruiting lifecycle understanding (preferred)

Responsibilities

• Provide advanced administrative and operational support to the SVP; recognized as a key partner to the BTO and T&L leadership team.
• Own end-to-end calendar management: prioritize high-impact engagements, coordinate global and cross-time-zone meetings, and proactively manage leadership cadence (e.g., talent reviews, workforce planning sessions, employee forums).
• Act as a gatekeeper: triage communications, draft executive responses, and manage follow-ups across internal and external stakeholders.
• Orchestrate leadership cadence across BTO and T&L, including: Talent reviews and workforce planning sessions, Strategy and pipeline reviews, Leadership team meetings and global forums.
• Ensure high-quality preparation: pre-reads, briefing materials, stakeholder alignment, and action tracking.
• Drive post-meeting execution by monitoring follow-ups, decisions, and outcomes.
• Prepare executive-level presentations and briefing materials.
• Deliver concise, data-driven storytelling tailored for senior leadership audiences.
• Draft internal communications, leadership messages, and talking points for the SVPs.
• Manage all aspects of executive travel (domestic/international), ensuring efficiency, compliance, and seamless execution.
• Process and reconcile expenses accurately and timely.
• Serve as a central point of contact connecting the SVPs with PO leaders, business executives, recruiting teams, and other internal and external partners.
• Coordinate workflows across Finance, Legal, and Communications functions.
• Support alignment across global regions and ensure consistent execution of BTO and T&L priorities.
• Handle sensitive employee, talent, and organizational data with strict confidentiality and adherence to company policies.
• Mentor and support administrative team members where applicable.
• Establish best practices, templates, and operational standards to enhance efficiency within the BTO and T&L support model.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies, including; 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED