Executive Assistant to President & Managing Director

HP•Mississauga, ON

3d•Onsite

About The Position

The Executive Assistant (EA) to the President and Managing Director of HP Canada provides high-level administrative and strategic support to the President and leadership team. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The EA acts as a trusted partner, ensuring seamless coordination of executive activities, communications, and business operations while working closely with the Chief of Staff to support organizational priorities and executive initiatives. This role requires strong anticipatory management skills, including anticipatory calendar management, with the ability to proactively identify needs, resolve issues before they arise, and ensure the President and leadership team are prepared and supported at all times.

Requirements

High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
Strong proficiency in Microsoft Office Suite products, including Outlook, PowerPoint, Excel, Word, and Teams
Accounting Administrative Support
Billing
Booking (Sales)
Calendar Management
Customer Data Management
Data Entry
Expense Reports
Finance
Front Office
Invoicing
Marketing
Microsoft SharePoint
Office Equipment
Office Management
Office Supply Management
Presentation Software
Purchasing
SAP Applications
Travel Arrangements
Cross-Org Skills
Effective Communication
Results Orientation
Learning Agility
Digital Fluency
Customer Centricity

Responsibilities

Manage and maintain the President’s complex calendar, including scheduling meetings, travel arrangements, and executive priorities.
Provide anticipatory calendar management by proactively assessing scheduling priorities, identifying conflicts, preparing briefing needs, and ensuring alignment with business objectives and executive commitments.
Partner closely with the Chief of Staff to coordinate executive priorities, strategic initiatives, and leadership activities.
Serve as the lead Executive Assistant for the organization, providing guidance, support, and coordination for other administrative professionals across the business.
Foster collaboration and best practice sharing among the administrative team to ensure operational excellence and consistency.
Coordinate domestic and international travel, itineraries, expense reports, and logistics.
Prepare presentations, reports, agendas, briefing materials, and executive communications.
Support and maintain standard executive communications, including internal announcements, leadership updates, presentations, and organizational messaging.
Serve as a liaison between the President, leadership team, employees, customers, and external partners.
Organize and support executive meetings, leadership events, town halls, and board-related activities.
Handle confidential and sensitive information with a high degree of discretion and professionalism.
Track action items, follow up on deliverables, and ensure timely completion of key initiatives.
Support strategic projects and operational activities on behalf of the President’s office.
Assist in planning and coordinating employee engagement and leadership initiatives across HP Canada.
Build strong partnerships with internal stakeholders across HR, Finance, Legal, Sales, and Operations teams.
Anticipate executive needs and proactively resolve scheduling or operational challenges.