Executive Assistant to President and Park Director
Discovery Green Conservancy•Houston, TX
•$50,000 - $60,000•Onsite
About The Position
The Executive Assistant is the administrative support for leadership with the oversight of daily business functions, workflows, and company projects of Discovery Green Conservancy.
Requirements
- 4-year college degree from an accredited university
- Ability to lift minimum 40 pounds
- Ability to multi-task, show initiative and work well with others
- Ability to manage high stress situations
- Must always exhibit professionalism
- Must represent the organization and act as an ambassador to the public
- High degree of accuracy and attention to detail
- Ability to maintain confidentiality and use good judgement
- Willingness to work in a small office environment and the ability to complete tasks with minimal direct oversight
Nice To Haves
- Experience with Raiser’s Edge is a plus
Responsibilities
- Work with President to create, track and continually update organizational calendar
- Work with President to create and send Board newsletters and emails
- Create Board books with Board members’ contact and other pertinent information
- Assist in all prospective and existing donor correspondence on behalf of President
- Maintain all Discovery Green governance files
- Act on behalf of President, when needed, as a liaison to staff members
- Manage President’s schedule, calls and emails when needed
- Process President’s credit card receipts
- Organize and maintain all President’s files
- Take notes and update President of action items from meetings
- Update and maintain donor and board information in donor database
- Assist with Development mailings
- Spearhead and manage donor acknowledgements
- Act as Concierge to President on behalf of Board members
- Coordinate Board meeting preparations and determine attendance
- Set-up Board meeting locations, posting requirements, catering, etc.
- Assemble Board agendas and books for meetings
- Take Board meeting minutes
- Work with the City to make sure all information and relevant filings are current
- Oversee customer service via general phone line and organizational emails
- Reinforce a welcoming, kind and inclusive culture
- Maintain office equipment – Xerox printer/fax, postal machine, binding machine, laminator, cash registers; purchase and replenish supplies; contact person for repairs and orders
- Assist with training new employees in use of office machines; purchase and assign uniforms
- Inventory and stock kitchen and office supplies
- Assist with events when needed (please note: this typically requires nights and weekends)
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What This Job Offers
Job Type
Full-time
Career Level
Executive
