Executive Assistant to Co-President

Golub Capital•New York, NY

7d•$100,000 - $130,000•Onsite

About The Position

The Executive Assistant will initially support one of the Firm’s Co-Presidents and enable them to maintain uninterrupted focus on business activities and outside ventures. The position requires an intelligent, capable individual with highly relevant experience. The position requires a high degree of responsiveness and availability including occasional support outside standard business hours based on business needs.

Requirements

Bachelor’s degree required
Minimum of 7 years’ experience as an Executive Assistant supporting senior executives
Proficiency in Microsoft Office products (Word, Excel and PowerPoint) and Apple products is required
Excellent verbal and written communication skills; comfortable communicating with senior executives and external business contacts
Ability to maintain confidentiality to the highest degree and discretion in all circumstances
Ability to multi-task utilizing effective time management skills, organization and prioritization
Meticulous attention to detail and accuracy
Ability to perform in a fast-paced environment with the highest standards with a strong sense of urgency
Excellent business writing skills; drafts clear, well-structured and thoughtfully crafted communications
Strong project management skills; capable of owning projects from start to finish, demonstrating exemplary follow through while meeting deadlines
Maintains confidence under pressure and when faced with challenging obstacles
Must be able to adapt quickly to shifting priorities
Maintains a positive, constructive and friendly attitude
Demonstrated ability to effectively leverage AI tools in day-to-day work, with strong critical thinking to assess accuracy, limitations and appropriate use of AI generated outputs

Nice To Haves

previous experience using a CRM program preferred
Enthusiastic about working in office and creating a Gold Standard hybrid work culture

Responsibilities

Providing comprehensive administrative support to the Co-President including highly complex calendar management, working heavily with other Executive Assistants to coordinate internal and external meetings
Proactively managing competing priorities, shifting demands and time-sensitive matters with sound judgment and confidentiality
Coordinating and routing inbound communications to the Co-President, ensuring alignment with priorities and directing inquiries efficiently
Coordinating domestic / international travel arrangements including working with outside high-end travel agency, arranging private plane charters as needed and preparing comprehensive written travel forms in standard format
Maintaining a detailed, organized schedule using the CRM
Creating and maintaining contacts and recording call notes into the CRM for relevant meetings
Tracking, organizing and submitting monthly expenses
Facilitating / preparing agendas and materials for Senior Leader-led internal meetings and various committees and forums
Managing / coordinating daily office needs including catering, meals and related arrangements for internal and external meetings
Participating in semi-annual department process reviews and collaborating with managers and Senior Leaders to identify improvement areas and implement best practices
Proactively resolving operational gaps to support leadership effectiveness
Developing, maintaining and continuously improving process guides and operating procedures for the Co-President
Handling confidential and sensitive information with discretion and sound judgment
Providing administrative backup support to the Executive Assistant Team including support to the Executive-level offices as needed
Completing ad-hoc projects as assigned