Executive Assistant to Managing Director (co-CEO)
About The Position
A dynamic and fast-paced organization is seeking an experienced Executive Assistant to the Co-CEO to serve as a trusted strategic partner and force multiplier for executive leadership. This is a high-impact role that extends far beyond traditional administrative support, requiring a highly organized, proactive, and adaptable professional who can seamlessly manage competing priorities while driving operational excellence. You will act as an extension of the Co-CEO, ensuring optimal time management, streamlined operations, and effective communication across the organization. This role is ideal for a resourceful and solutions-oriented Executive Assistant who thrives in complex environments, exercises sound judgment, and enjoys building strong relationships while improving processes and systems.
Requirements
- 10+ years of experience supporting senior executives at the Director, VP, President, Founder, or C-Suite level
- Proven ability to manage highly confidential and sensitive information with discretion and professionalism
- Exceptional calendar, inbox, and travel management experience, including complex domestic and international travel arrangements
- Strong organizational skills with meticulous attention to detail
- Demonstrated ability to prioritize effectively and make thoughtful trade-offs in a fast-changing environment
- Track record of maintaining executive inbox organization and driving toward inbox-zero efficiency
- Comfortable navigating ambiguity and making sound decisions with limited information
- Self-starter with a strong ownership mentality and the ability to proactively identify and solve problems
- Experience building efficient systems, improving workflows, and driving process enhancements
- Excellent communication skills with strong executive presence and professional polish
- Collaborative team player who thrives in partnership with Executive Assistants and cross-functional stakeholders
- Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams, SharePoint, and Copilot
Responsibilities
- Manage complex and highly confidential calendars, coordinating with executives, investors, customers, partners, and Executive Assistants both domestically and internationally
- Continuously adapt to changing business priorities to maximize the Co-CEO's effectiveness and productivity
- Serve as an extension of the Co-CEO by attending meetings, capturing key action items, preparing materials, and ensuring follow-through
- Develop and improve processes, reporting mechanisms, goal-tracking systems, and team operating rhythms
- Manage competing priorities and projects while driving execution and accountability
- Create and maintain Standard Operating Procedures (SOPs) and identify opportunities for operational improvements
- Build strong relationships across the organization and collaborate closely with Executive Assistants and cross-functional stakeholders
- Support special projects and strategic initiatives while exercising sound judgment on resource allocation and stakeholder involvement
- Integrate and manage both professional and personal scheduling needs with discretion and efficiency
- Partner with a collaborative EA/PA team on team programs, best practices, and cross-functional initiatives
Benefits
- Competitive base salary of $145,000–$165,000, based on skills, competencies, and experience
- Eligibility for a discretionary annual bonus
- Kaiser HMO and HPI/Cigna PPO medical plans
- Vision and dental coverage
- FSA and HSA options
- Company-paid life insurance
- 401(k) with dollar-for-dollar matching up to $3,500 following a six-month eligibility period
- Three weeks of paid time off annually, plus additional company holidays
- Company-provided cell phone
- Collaborative and supportive team environment
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
