Executive Assistant to Founder

The Hire Standard•Cambridge, MA

1d•Onsite

About The Position

We’re partnering confidentially with an early-stage AI company operating at the frontier of intelligent technology. With a small, highly collaborative team and ambitious goals, this organization is building quickly, solving complex problems, and creating with intention. As an early-stage environment, every person has meaningful ownership and direct influence on how the company grows. They’re seeking an exceptional Executive Assistant to Founder who thrives where priorities shift quickly, decisions happen in real time, and no task is too small when it helps move the business forward. This is not a traditional Executive Assistant role. Designed as approximately 80% Executive Support and 20% Office Operations, this opportunity is ideal for someone who enjoys building structure inside fast-moving environments and balancing executive partnership with operational ownership. You’ll work directly alongside the Founder while helping create an office environment that allows the team to do its best work. As Executive Assistant to Founder, you will serve as a trusted extension of leadership—creating leverage, increasing executive effectiveness, and helping maintain momentum across the business. You’ll own executive operations including calendars, travel, meetings, communications, and follow-through while also supporting office operations and employee experience. Success in this role requires strong judgment, adaptability, exceptional organization, and a proactive mindset.

Requirements

4+ years of experience in Executive Assistant, Executive Business Partner, Administrative Business Partner, Office Manager, or similar roles
Experience directly supporting a Founder, CEO, executive leader, or startup leadership team
Startup experience strongly preferred
Exceptional calendar, scheduling, travel, and executive operations experience
Experience balancing executive support with business or office operations responsibilities
Strong communication and stakeholder management skills
Ability to operate effectively inside fast-moving and evolving environments
Strong judgment and prioritization across competing requests
High ownership mentality with a proactive approach to execution
Comfortable wearing multiple hats and stepping beyond traditional role boundaries
Familiarity with modern productivity and AI tools is a plus
Calm under pressure and energized by dynamic environments
Highly organized and detail-oriented
Proactive, resourceful, and solution-oriented
Comfortable working independently with limited structure
Someone who enjoys creating order while helping leaders move faster

Responsibilities

Partner directly with the Founder to maximize focus, execution, and operating efficiency
Manage a highly dynamic calendar across internal and external stakeholders
Coordinate domestic and international travel arrangements and logistics
Support inbox management and help prioritize communications and decision-making
Prepare agendas, meeting materials, notes, and follow-up actions
Track projects and maintain momentum across key initiatives
Anticipate bottlenecks and proactively solve operational challenges
Act as an extension of the Founder to maintain alignment across teams
Handle sensitive and confidential information with professionalism and discretion
Help create an office environment that enables teams to operate at their highest level
Support day-to-day office operations and administrative coordination
Manage vendor relationships, supplies, and workplace logistics
Contribute to employee experience initiatives and internal events
Help maintain an organized, efficient, and welcoming office environment
Support scaling processes as business needs evolve