Executive Assistant to Chief People Officer- Human Resources

Church Pension Group Services Corporation•New York, NY

3d•$81,000 - $103,000•Hybrid

About The Position

Church Pension Group (CPG) is a financial services organization that serves the Episcopal Church, located in Midtown Manhattan. CPG was founded in 1917 to provide pension benefits to eligible clergy of the Episcopal Church. Since then, its mission has expanded to include life and disability insurance, health benefits, property & casualty insurance, and publishing. Our Human Resources (HR) Department is seeking a highly organized, proactive and service-oriented Executive Assistant to support the Chief People Officer (CPO) and the broader HR team. This role combines executive-level administrative support with HR departmental responsibilities, serving as a central resource that helps the department operate efficiently and effectively. The ideal candidate is exceptionally organized, exercises sound judgment, maintains the highest level of confidentiality, and thrives in a fast-paced environment where attention to detail and responsiveness are essential.

Requirements

Significant administrative or executive assistant experience, with demonstrated experience supporting senior executives, in a professional office environment
Exceptional organizational, planning, and time management, with the ability to manage multiple priorities
Strong attention to detail and ability to maintain a high degree of accuracy
Excellent written, verbal and interpersonal communication skills, with ability to interact effectively with employees, executive leadership, Board members and external partners
High level of discretion and professionalism with confidential information
Strong client service orientation and problem-solving skills
Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams, SharePoint) with the ability to quickly learn new systems and technology
Bachelor’s degree or equivalent combination of education and relevant experience
10+ years of administrative experience in a corporate or professional setting

Responsibilities

Provide executive-level administrative support to the CPO, serving as a trusted partner in managing day-to-day priorities
Manage the CPO’s calendar, resolving conflicts and ensuring effective prioritization of time, meetings, and preparation
Coordinate internal and external meetings, including scheduling, logistics, and preparation of materials/presentations
Manage travel arrangements (air, hotel, transportation), expense reports, and related logistics
Serve as a trusted liaison between the CPO and internal/external stakeholders while exercising sound judgment, professionalism and discretion
Provide administrative support to HR Leadership Team and other team members as needed to ensure the efficient day-to-day operation of the department
Assist with onboarding and offboarding processes, including preparation of new hire documentation
Assist with employment verifications, I-9 documentation, and E-Verify (as applicable by jurisdiction)
Maintain confidential employee records, and HR documentation in accordance with company policies and legal requirements
Process invoices and track HR department expenses; ensure expenses are allocated to correct accounts
Order and maintain office and HR department supplies
Coordinate employee engagement initiatives such as service awards, recognition programs, and charitable campaigns
Coordinate other employee programs including CPR training and on-site vaccinations
Provide administrative support for additional HR activities and special assignments as needed
Manage all communications with Trustees as related to CDWV Committee meetings
Coordinate the gathering, review and finalization of board materials with the CPO, Legal and other stakeholders, as needed
Ensure board materials are complete, accurate, and distributed in accordance with established processes and timelines
Maintain strict confidentiality when handling board and executive-level information