Executive Assistant to Chief of Staff Growth Track (12-18 months)

Impact Clients

1d•$60,000 - $170,000•Remote

About The Position

This role is for a highly organized and self-accountable individual looking to grow into a Chief of Staff position within a fast-growing startup. The position involves protecting the CEO's time, eliminating operational drag, and ensuring company execution. It is a supercharged Executive Assistant role with a clear path to Chief of Staff based on performance, requiring high trust, access, and expectations. The job involves real work including calendar management, follow-ups, accountability, systems, project management, hiring operations, and general task completion.

Requirements

Highly organized
Extremely self-accountable
Proficiency in project management tools (Trello/Asana)
Ability to make good decisions without constant permission
Comfortable being in the background while the CEO is front-facing
Discreet and trustworthy
Strong writing and communication skills (detailed reports, clear, direct)
Enjoyment of running tight systems and holding people accountable
Comfort with high access and high confidentiality
Willingness to perform 'unsexy' tasks
Proficiency in AI tools, including ChatGPT, for workflow enhancement and providing suggestions to others.
Comfort with high confidentiality and sensitive information.

Nice To Haves

Spanish language proficiency is preferred.
Experience in a fast-growing startup environment.
Experience in Executive Operations or as an Executive Assistant to a CEO/Founder.

Responsibilities

Own and ruthlessly manage the CEO's calendar, protecting deep work blocks, batching meetings, and enforcing priorities.
Act as a gatekeeper for time, ensuring an intentional weekly schedule that aligns with company goals.
Run the follow-up engine, tracking action items, owners, due dates, reminders, and escalations to ensure nothing falls through the cracks.
Draft messages, emails, and internal updates for quick CEO approval.
Build and quarterback the company operating system (using tools like Trello, Asana, or Notion) to ensure every project has an owner, deadline, next action, and definition of done.
Hold leaders accountable for deliverables, reporting cadence, and output.
Manage end-to-end hiring operations for key roles, including pipeline management, scheduling, scorecards, assignments, Loom reviews, and references.
Oversee content operations to ensure timely shipping of content across platforms (YouTube, IG, email) by tracking weekly output, deadlines, and approvals.
Collect and analyze monthly Profit & Loss statements, KPI dashboards, and weekly reports, providing recommendations on raises, compensation adjustments, efficiency, and potential cuts.
Execute personal and local projects as needed to support business performance, such as managing the build-out of a home studio.
Utilize AI tools like ChatGPT extensively in daily workflow and provide feedback and suggestions to other department leaders on AI implementation.