Executive Assistant To CEO (Florida-based)

Partners Federal Credit Union • Orlando, FL

1d • $76,800 - $115,200 • Onsite

About The Position

The Executive Assistant to the CEO is a highly trusted partner who supports the CEO’s effectiveness, clarity, and operational capacity. The role extends beyond traditional administrative support and requires business acumen, sound judgment, discretion, adaptability, and the ability to anticipate needs and manage complex, ambiguous situations. The position operates with a high degree of autonomy in fast-paced, high-visibility environments, coordinating across teams while maintaining professionalism and executive presence. It is primarily onsite, with regular in-person availability based on the CEO’s schedule, business requirements, Board activities, travel, and organizational events. Limited remote work may be approved based on business needs. The position reports administratively to the Chief People Officer and receives primary day-to-day direction from the President & CEO. It has no supervisory responsibilities and includes some financial responsibility, such as providing input on allocated funds within an approved budget; spending decisions typically require approval.

Requirements

• High school diploma or GED.
• At least 7 to 10 years of relevant work experience; the specific experience section requires 8+ years of Executive Assistant, executive operations, or senior-level administrative support experience.
• At least 3 years of direct support to a CEO or President.
• Experience supporting senior executives, C-level leaders, or high-profile business leaders.
• Demonstrated experience supporting Board meetings, executive leadership meetings, sensitive communications, complex calendars, high-profile events, and confidential business matters.
• Demonstrated experience using technology to improve executive workflows, preparation, communication, and follow-through.
• Experience coordinating work across multiple executive stakeholders without direct authority.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, OneDrive, and Microsoft Copilot.
• Ability to use approved AI and automation tools to improve executive preparation, meeting effectiveness, communication, workflow coordination, research, and follow-through.
• Strong strategic thinking, prioritization, and operational decision-making abilities.
• Excellent written and verbal communication skills.
• Advanced organizational, coordination, and multitasking capabilities.
• Strong interpersonal, relationship-building, and influencing skills.
• Ability to work independently with minimal oversight in a fast-paced environment.
• Working knowledge of Board governance, executive confidentiality, information security, records management, risk awareness, and regulatory sensitivity.
• Ability to anticipate needs, solve problems proactively, and manage ambiguity effectively.
• Experience managing complex calendars, executive travel, expense reporting, and executive-level coordination.
• High level of professionalism, discretion, judgment, and executive presence.
• Ability to appropriately manage highly sensitive and confidential information.
• Works with general direction and applies professional expertise to manage work independently; exercises sound judgment and discretion in prioritizing tasks and resolving moderately complex to complex issues, escalating higher-risk matters as appropriate.
• Ability to meet the stated physical demands, including prolonged sitting or standing, moving objects up to 15 pounds, repetitive hand and finger motions, verbal communication, hearing ordinary conversations, and visual document or equipment tasks.

Nice To Haves

• Experience supporting cross-functional initiatives and executive operations.

Responsibilities

• Represent the Credit Union at sponsor events.
• Coordinate Board and committee calendars, materials, logistics, communications, approvals, and follow-up in partnership with internal leaders.
• Maintain a forward calendar of Board deadlines, executive-team commitments, strategic milestones, and major organizational events.
• Prepare the CEO for Board meetings, executive-team discussions, external engagements, and sensitive employee or member matters.
• Protect privileged, confidential, and highly sensitive information using appropriate access and distribution controls.
• Anticipate executive needs and proactively adjust priorities, schedules, and workflows.
• Manage complex executive calendars while protecting executive focus and time.
• Prepare executives for high-stakes meetings, client engagements, presentations, and events.
• Develop agendas, briefing materials, presentations, reports, and executive preparation documents.
• Manage executive communication flow, including inbox triage, prioritization, and follow-up coordination.
• Arrange complex travel logistics, including flights, accommodations, transportation, itineraries, and contingency planning.
• Prepare, manage, and reconcile expense reports and executive-related financial documentation.
• Track progress, commitments, action items, and strategic follow-through across priorities and initiatives.
• Facilitate high-level communication and coordination across departments, leadership teams, clients, and other stakeholders.

Benefits

• Medical benefits
• Dental insurance
• Vision insurance
• Retirement benefits
• Paid time off
• Other employee programs supporting well-being and growth
• Potential eligibility for additional compensation, such as a bonus or long-term incentive units
• Most roles are also eligible for the Annual Incentive Plan, which rewards individual contributions and collective success

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED