EXECUTIVE ASSISTANT TO ASSOCIATE PROVOST & VP RESEARCH, University Research

Boston University • Boston, MA

54d • $68,000 - $78,000

About The Position

Boston University's Office of Research is seeking an Executive Assistant to provide high-level administrative and operational support to the Vice President and Associate Provost for Research. This role requires a highly organized professional who can manage multiple competing priorities, complex scheduling, and a broad range of administrative responsibilities with discretion and efficiency. Working closely with senior leadership and the broader research community, the Executive Assistant will help ensure the smooth day-to-day operations of the Office of Research while supporting strategic initiatives and research administration activities. The role serves as a primary point of contact for internal and external stakeholders requiring strong communication skills, professionalism, and sound judgment.

Requirements

• Highly organized professional
• Ability to manage multiple competing priorities
• Ability to manage complex scheduling
• Discretion and efficiency in handling administrative responsibilities
• Strong communication skills
• Professionalism
• Sound judgment
• Exceptional organizational and communication skills
• Ability to work independently and proactively
• Strong attention to detail

Responsibilities

• Managing the VP/APs calendar and coordinating complex meetings and events, including preparing agendas, compiling materials, recording minutes, and tracking follow-up actions.
• Arranging travel, processing expense reports, drafting correspondence, and supporting administrative approval processes.
• Coordinating logistics and operations for research-related committees and leadership groups, including scheduling meetings, reserving space, coordinating catering and travel, preparing meeting materials, and maintaining records and action items.
• Supporting a variety of research administration functions, including coordinating center reviews, organizing visits for scholars and guests, managing communications related to research awards and initiatives, and tracking deliverables for reports and special projects.
• Overseeing office operations such as procurement, supplies, space coordination, and records management.
• Assisting with the planning and execution of research-related events and initiatives.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed