Executive Assistant I - Provost Area

Kentucky Community and Technical College System • Lexington, KY

2d • Onsite

About The Position

This position provides comprehensive administrative support to the provost and her leadership team, ensuring smooth departmental operations. Responsibilities include managing budgets, coordinating meetings and events, maintaining organizational resources such as handbooks and charts, and handling sensitive communications. The role also involves overseeing office logistics, updating web content, and serving as a primary point of contact for visitors and inquiries.

Requirements

• Bachelors degree in a related field or equivalent.

Nice To Haves

• Bachelor's Degree in a related field and 2 years experience or equivalent
• Commitment to mission of comprehensive community college.
• Strong proficiency in Microsoft Office Suite, including Excel spreadsheets, Microsoft Forms, and advanced Outlook email and calendar management.
• Commitment to the mission of the comprehensive community and technical college.
• Excellent interpersonal and communication skills.
• Demonstrated problem-solving skills.
• Strong verbal and written communication skills

Responsibilities

• Manages administrative functions on behalf of the provost, her team, and their areas.
• Assists in managing the departmental budget, including tracking expenditures, ordering, and purchasing.
• Provides general administrative support such as drafting correspondence, preparing reports, recording meeting minutes, and creating memorandums.
• Addresses departmental issues and concerns, ensuring timely and appropriate resolution.
• Handles sensitive and confidential materials related to departmental operations.
• Oversees administrative functions on behalf of the provost, her leadership team, and associated areas.
• Assists with coordinating logistics, supporting event planning, and setup for professional and organizational development initiatives and college-wide events, including Leadership Team meetings, Advisory Board meetings, the Changing Classroom Cultures Conference, and College Convocation.
• Supports the maintenance and accuracy of the college’s web-based employee handbook and organizational charts.
• Monitors and updates unit webpages and online directories to ensure current and accurate information.
• Assists with maintaining calendars and schedules.
• Serves as receptionist by greeting visitors, answering phone, distributing mail, etc.
• Performs other related duties as assigned.

Benefits

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level