Executive Assistant to the President and Provost

Nebraska Wesleyan University•Lincoln, NE

3d•Onsite

About The Position

Nebraska Wesleyan University seeks a highly organized, detail-oriented, and adaptable Executive Assistant to provide comprehensive support to the President and Provost. This pivotal role serves as a strategic partner who provides high-level executive support, coordinates key projects, and ensures follow through on organizational priorities. The ideal candidate is proactive, flexible, and skilled at managing multiple tasks in a fast-paced environment. This role requires exceptional judgement, professionalism, direction, organizational skills, and the ability to anticipate needs in a dynamic environment. This exempt position reports to the President and Provost.

Requirements

3-5+ years of progressively responsible administrative, executive support, or project coordination experience
Experience supporting senior leaders, executives, boards, committees or governing bodies
Experience managing confidential and sensitive information with discretion
Strong written, verbal, and interpersonal skills
Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
Experience with budgeting, invoice processing, or financial reconciliation
Experience coordinating meetings, events and complex administrative processes
Supervisory or leadership experience
Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, SharePoint, and Teams

Nice To Haves

Experience in higher education or supporting senior leadership is preferred, however, candidates with demonstrated success in high-demand administrative roles requiring similar levels of organization, discretion, and multitasking are strongly encouraged to apply.

Responsibilities

Manage President's donor portfolio, including coordinating donor meetings, communications, and follow-up activities
Monitor and assist with executive email communications and meeting requests as directed, exercising discretion and sound judgement
Review, code, route and process invoices for approval and payment
Manage budgets for assigned academic colleges
Administer contracts for part-time faculty appointments and overload assignments for full-time faculty
Support major institutional events including Opening Week, Matriculation Convocation, Student Research Symposium, Commencement, and other special events
Provide administrative support for the Board of Governors including meeting preparation
Provide administrative support to the Associate Provost, Academic Deans and Chief of Staff
Coordinate administrative support for academic committees
Supervise and mentor administrative assistant
Ensure smooth day-to-day office operations and foster a positive, service-oriented environment