Team8-Executive Assistant & Team Administrator, New York -Part Time job (60%)

Team8•New York, NY

5d•Hybrid

About The Position

Team8 is a company-building venture group with deep domain expertise, building and investing in companies specializing in enterprise technology, cybersecurity, data science, AI, and fintech. We’re a results-driven team that values problem-solving, taking initiative, personal integrity, and professionalism. As an Executive Assistant & Team Administrator, you will manage all logistical aspects of the Managing Partners' time by screening, prioritizing, routing, and escalating a high volume of requests from a fast-paced global organization. This is a great opportunity for someone with high energy, excellent communication skills, attention to detail, comfort with complexity and uncertainty, the ability to manage internal and external relationships, and work with senior executives and cross-functional teams.

Requirements

Bachelor’s degree required.
AI tools savviness
Recent and relevant experience supporting C-Suite Executives, preferably at a high-tech company.
Excellent written and verbal communication skills with the ability to tailor them to individual personalities.
"Can-do" attitude and a team player who possesses strong professional accountability and individual ownership.
Ability to work independently and collaboratively.
Ability to handle multiple projects and multiple stakeholders in a busy, fast-paced environment and meet frequent and competing deadlines; Proven ability to manage projects, work under pressure, consistently meet deadlines, and manage multiple competing priorities.
Strong Excel, PowerPoint, Google Slides, Email, and Calendaring skills.
Ability to support escalation outside of typical business hours.
Strong presence with exceptional emotional intelligence and the ability to build trusting relationships at all levels in the organization.
Ability to manage shifting priorities in a fast-paced environment.
Confident and able to influence; ability to collaborate effectively internally and externally
Strong ability to access and work with new AI tools
Ability to learn and apply tools that help streamline work processes

Nice To Haves

Proficiency in Hebrew, both written and spoken.

Responsibilities

Manage all aspects of the partners' logistics, including scheduling, travel, expenses, and more.
Assist with and facilitate meeting preps, follow-ups, and monitoring of execution of action items, including drafting emails.
Support team meeting scheduling, boards, and more.
Administration of flights and accommodation for travel, as well as maintaining a positive attitude to handle last-minute changes.
Communicate on behalf of the team, including handling highly sensitive and confidential material.
Initiate special projects, including high-profile planning events, board meetings, off-site meetings, team events, reports, presentations, and briefs.