Executive Assistant, Talent Acquisition & Human Resources

Skydance•Santa Monica, CA

11d•$70,000 - $90,000•Onsite

About The Position

Skydance Animation is looking for an experienced Executive Assistant who will be responsible for providing administrative support to two SVPs. This position requires strong organizational and time management skills, an aptitude to anticipate executive needs, as well as the ability to professionally interface with all internal departments and external partners. The ideal candidate has administrative experience with a passion for the animation industry.

Requirements

5+ years of administrative experience; agency or management experience a plus
Strong proficiency in MS Office & Google Suite
Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, and internal and external senior management
Organized and detail-oriented with the ability to manage multiple high priorities, meet deadlines for tasks and assignments, proactively anticipate needs, and manage time efficiently
Excellent problem-solving skills, attention to detail and follow-through
Resourceful, proactive, reliable, and assertive when necessary
High level of integrity and discretion with confidential information and sensitive issues and information

Nice To Haves

Familiar with a variety of entertainment industry concepts, practices, and procedures a plus
Knowledge of creative, production, post-production processes, and related workflows a plus

Responsibilities

Provide administrative assistance to the Senior Vice President of Human Resources and the Senior Vice President of Talent Acquisition & Development
Manage Executives calendars including scheduling, coordinating, and arranging meetings and appointments with internal and external contacts
Arrange physical and/or virtual conference details, issue meeting requests and invitations, coordinate agendas and materials as necessary
Maintain consistent awareness of Executives priorities and strategically arrange/plan/rearrange days accordingly
Coordinate detailed travel including overnight and international accommodations, scheduling of events, creating travel itineraries, and distribution of information to travelers
Prepare and submit monthly expense reconciliation reports for teams
Prep first day start paperwork for new employees
Assist with filing, preparation and distribution of reports and documentation
Maintain reports and tracking grids
Act as a first point of contact for employees with inquiries for Human Resources and Talent Acquisition; customer service approach
Attend and note-take in meetings, distribution as appropriate
Other ad hoc duties as assigned