Executive Assistant Support (part-time)

MPF Federal•Suffolk, VA

18d•$30 - $32•Onsite

About The Position

MPF Federal is seeking a polished, part-time Executive Administrative Assistant to support the Front Office of a Joint Staff Deputy Directorate. You will support the Deputy Director (DD) and Assistant Deputy Director (ADD), senior leaders who depend on organized calendars, well-prepared briefings, and secure handling of sensitive information. This is an ideal role for an experienced executive assistant, military retiree, or cleared professional who wants to keep their skills and clearance active while working a reduced schedule. Your on-site day will be concentrated, high-impact support in secure executive spaces, so you'll need to walk in organized and leave leadership set up for the week ahead.

Requirements

Availability to work on-site every Tuesday (or Thursday, if agreed)
Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Fast, accurate data entry with exceptional attention to detail
Demonstrated ability to communicate professionally with executives and senior military leadership
Strong self-management skills and the ability to prioritize work to fit a condensed on-site schedule

Nice To Haves

Active Secret clearance
Experience supporting General/Flag Officers or SES leaders in a Joint Staff, Combatant Command, or OSD front office
Hands-on experience with NIPRNET, SIPRNET, and JWICS
Classified document control or security container custodian experience
DoD records management experience (file plans, retention schedules, NARA transfers)
Defense Travel System (DTS) experience

Responsibilities

Maintain, monitor, and synchronize DD and ADD calendars, including briefings, meetings, events, and invitations
Track Flag Officer/General Officer (FOGO) leadership calendars and appointments
Prepare hardcopy NIPRNET and SIPRNET schedules for leadership
Greet and host visitors for office calls scheduled during on-site hours
Reserve conference rooms and SECRET-level facilities; coordinate invitations, AV/VTC setup, and teleconferences
Schedule classified meetings and prepare and distribute read-ahead materials, including through JWICS
Prepare handouts and document meeting minutes
Coordinate official travel for Front Office leadership
Serve as custodian for leadership classified containers, tracking and logging all classified holdings
Ensure full compliance with OPSEC, FOIA, and PII standards
Transfer data from Joint Staff repositories to meet data requirements
Maintain, file, and retrieve hardcopy and electronic documents; manage Deputy Directorate and division portal content and libraries
Help plan, build, and maintain a file plan compliant with Joint Staff regulations, ensuring control of records across all formats and classification levels
Manage disposition of permanent and temporary records, including destruction per retention schedules and transfer of long-term records to the National Archives and Records Administration (NARA)
Develop a comprehensive records management plan for FOGO official records