Executive Assistant - Part time

Elsie Whitlow Stokes Community Freedom Public Charter School • Washington, DC

1d • Hybrid

About The Position

Elsie Whitlow Stokes Community Freedom Public Charter School is seeking a highly organized, proactive, and tech-savvy professional to join our team as a Part-Time Executive Assistant to the CEO/Head of Schools. Guided by our school's commitment to Leading with Love, this role provides high-level administrative, organizational, and strategic support to ensure the efficient management of the CEO’s time, communications, calendars, and organizational priorities. The successful candidate will operate with a high degree of emotional intelligence, discretion, and proactive tracking to protect the CEO's time and keep the Office of the CEO running smoothly. This is a 12-month, hybrid position with a predictable part-time schedule (typically Monday–Friday, 8:00 a.m. – 12:00 p.m.).

Requirements

• Minimum of 3 years of progressive administrative support or office management experience.
• Advanced skills in the Microsoft 365 Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Comfort learning and adopting new task-management platforms and productivity workflows.
• Exceptional organizational skills and an unmatched attention to detail.
• Ability to prioritize assignments and manage multiple responsibilities simultaneously.
• A strong knack for anticipating administrative needs, managing up, and taking initiative without requiring constant direction.
• Ability to exercise sound judgment and maintain strict confidentiality regarding sensitive school, board, personnel, and legal matters.

Nice To Haves

• Prior experience supporting an executive leader in a K-12 school system, charter school network, or non-profit environment is highly preferred.

Responsibilities

• Manage, optimize, and maintain the CEO’s complex calendar. Proactively resolve scheduling conflicts, protect meeting preparation time, and gather all necessary agendas, reports, and background materials in advance.
• Monitor, organize, and prioritize the CEO’s inbox. Flag time-sensitive items, track required follow-ups, and draft professional correspondence, memos, and emails on behalf of the CEO.
• Maintain a rigorous system for tracking the CEO's tasks, deadlines, and deliverables. Proactively follow up with staff and external parties to ensure commitments are completed on time.
• Serve as a collaborative administrative liaison between the CEO and the Executive Leadership Team, Board of Trustees, school staff, families, and external stakeholders.
• Utilize Microsoft 365 tools (Word, Excel, PowerPoint, Teams, SharePoint, OneDrive) and approved AI tools to continuously improve office workflows and maintain secure, confidential digital filing systems.
• Assist with coordinating the CEO’s participation in school events, board meetings, conferences, and travel logistics as needed.

Benefits

• Employment is contingent upon the successful completion of a comprehensive background check, FBI fingerprinting, and a Child Protection Register clearance in compliance with DC Public Charter School regulations.
• This position is a Mandated Reporter for child abuse and neglect under DC law.
• Elsie Whitlow Stokes Community Freedom Public Charter School provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetics, or any other protected trait under federal or District of Columbia law.

What This Job Offers

• Job Type: Part-time
• Career Level: Executive
• Education Level: Associate degree