Executive Assistant & Strategic Coordinator
About The Position
Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada with their Amenida brand. Guided by Primacorp's vision and resources, we're growing a network of vibrant, people-first communities that put compassion and connection at the heart of everything we do. Through cultural inclusivity, operational excellence, and genuine care, we're redefining what retirement living can be. Together, Prima Living and Primacorp are building a purpose-driven future where every resident feels valued, supported, and truly at home. The Executive Assistant & Strategic Projects Coordinator plays a key role in supporting the President and coordinating high-priority initiatives across Prima Living. This position combines executive support, project coordination, business analysis, and operational improvement responsibilities to help drive organizational performance and strategic growth. Acting as a trusted partner to executive leadership, this role requires strong organizational skills, business acumen, discretion, and the ability to manage multiple priorities while collaborating across departments, stakeholders, consultants, and external partners. This is an onsite, high-impact role ideal for a proactive, resourceful, and technology-driven professional seeking long-term career growth within a dynamic and rapidly growing organization.
Requirements
- 3–5 years of experience in executive administration, project coordination, operations, business analysis, or related roles
- Strong organizational, multitasking, project management, and time management skills
- Exceptional written and verbal communication skills with strong stakeholder management abilities
- Strong analytical, reporting, and problem-solving capabilities
- Ability to prepare professional reports, presentations, executive summaries, and business communications
- Strong interpersonal skills with the ability to coordinate across multiple departments and stakeholders
- Ability to work independently in a fast-paced environment while managing multiple competing priorities
- High level of professionalism, discretion, maturity, and confidentiality
- Strong attention to detail, critical thinking, and execution skills
- Proficiency in Microsoft Office Suite, collaboration tools, and digital workflow platforms
- Strong technical aptitude with the ability to quickly learn new systems and technologies
Nice To Haves
- Postsecondary education in Business Administration, Project Management, Communications, Business Analysis, or a related field preferred
- Experience supporting senior executives or leadership teams in growth-oriented organizations
- Experience coordinating strategic or operational projects across multiple departments
- Experience using AI productivity tools and workflow automation platforms
- Background in business analysis, reporting, or operational planning
- Ability to identify process improvements and implement operational efficiencies
- Entrepreneurial mindset with strong long-term career ambitions
- Experience working in fast-paced, high-growth, or multi-location environments
Responsibilities
- Coordinate and support operational, strategic, and executive initiatives across the organization
- Track project timelines, deliverables, budgets, stakeholder communications, and follow-ups across multiple priorities
- Facilitate coordination between internal teams, consultants, vendors, external partners, and stakeholders
- Prepare project updates, executive summaries, presentations, reports, and briefing materials
- Conduct business analysis, operational assessments, and research to support executive decision-making
- Analyze workflows, operational challenges, and business processes while identifying opportunities for improvement
- Support planning, implementation, and execution of organizational initiatives and special projects
- Assist with business development activities, proposals, presentations, and strategic growth opportunities
- Coordinate meetings, action items, and project communications to ensure timely execution of deliverables
- Identify opportunities for process improvement, workflow optimization, and operational efficiency
- Provide high-level executive and administrative support to the President
- Manage complex calendars, scheduling, travel arrangements, and executive meeting coordination
- Prioritize competing demands while maintaining effective executive workflow management
- Draft, edit, and manage confidential correspondence, reports, presentations, and business documents
- Record meeting minutes, track action items, and ensure timely follow-up on key initiatives
- Screen, prioritize, and respond to communications on behalf of the President as required
- Coordinate communication and activities across departments, locations, and external stakeholders
- Maintain organized filing systems, records, and administrative processes
- Utilize AI tools and digital platforms to improve workflow efficiency, reporting, research, meeting summaries, and communication processes
- Support implementation of administrative systems, digital tools, and operational improvements
- Assist with operational, financial, and business reporting and analysis
- Conduct document reviews, data tracking, and analytical support with strong attention to detail
- Provide administrative and operational support as required
- Assist with meetings, events, and cross-functional coordination
- Contribute to a collaborative, high-performance, and solutions-oriented work environment
- Perform additional duties and responsibilities as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
