Executive Assistant, Sr

Florida Farm Bureau Insurance•Bryant, AR

14h

About The Position

This role involves providing comprehensive administrative support, including managing correspondence, maintaining records, coordinating meetings and travel, and handling various communication tasks. The Executive Assistant will support the CEO and other officers, ensuring efficient operations and accurate record-keeping.

Requirements

Proficiency in creating correspondence and other communications.
Ability to handle correspondence for the CEO.
Skill in maintaining accurate records.
Capability to obtain travel schedules.
Experience in answering telephones and routing calls.
Proficiency in taking messages and making appointments.
Ability to manage email correspondence.
Experience in sending and receiving faxes.
Skills in coordinating employee recognition activities.
Ability to maintain meeting files.
Proficiency in coordinating travel arrangements.
Experience in preparing receipts for expense reimbursement.
Ability to handle requests for company plane usage.
Skill in coordinating conference room scheduling.
Ability to maintain accurate listings of directors, officers, and managers.
Proficiency in maintaining mailing lists.
Regular and predictable attendance is required.

Responsibilities

Create correspondence and other communications, handling correspondence for the CEO.
Open mail and route it as necessary.
Maintain accurate records on SFB Casualty Board members and obtain their travel schedules.
Perform similar functions for meetings involving state managers.
Answer telephone, provide information to callers or route calls appropriately, and take messages.
Make appointments, read/print emails and respond as necessary, and send/receive faxes.
Coordinate employee recognition activities for employment anniversaries.
Maintain meeting files for the CEO and coordinate all travel arrangements.
Prepare receipts for expense reimbursement.
Handle requests for Company plane usage by officers.
Coordinate scheduling of select conference rooms.
Coordinate with Life Company and states to maintain accurate listings of directors, officers, and managers.
Maintain mailing lists for the CEO.
Perform other duties and responsibilities as assigned.
Ensure regular and predictable attendance.