Sr Executive Assistant

Insulet Corporation•Acton, MA

20h•Hybrid

About The Position

The Executive Assistant provides support to an Executive Team member and when possible, the position will also provide support to other members of the executive team. This role is responsible for serving as the first point of contact, maintaining confidential information, managing executive schedules, coordinating meetings, producing presentations, screening calls, preparing correspondence, managing purchase orders and check requests, preparing expense reports, coordinating conference calls, arranging domestic and international travel, managing events, project management, and vendor relationships. The position also involves creating and maintaining a branded company headquarters to preserve company image and performing other assigned duties.

Requirements

Minimum of 7 years’ experience supporting C-level executives required.
Experience supporting multiple executives preferable.
Dependable highly organized and very detail oriented.
Strong problem resolution and project management skills.
Ability to act independently and use discretionary judgment.
Heavy Microsoft Outlook scheduling experience.
Extremely knowledgeable in Microsoft Office Suite such as Word, Excel, and PowerPoint.
Exceptional verbal, written, presentation, and communication skills.
Ability to handle multiple priorities at any given time.
Team-oriented.
Superior interpersonal skills.

Responsibilities

First point of contact, in person and on phone, for executive(s).
Maintain and protect highly confidential corporate information and communicate information within scope of authority.
Maintain executives’ schedules by arranging meeting and appointments.
Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates.
Produce presentations for meetings as requested.
Screen calls and route executive correspondence and emails.
Prepare letters, emails, and presentations.
Prepare purchase orders and check requests when necessary.
Prepare expense reports for executive(s).
Manage corporate American Express card usage and submit for payment.
Coordinate and initiate conference calls and WebEx meetings.
Arrange executive(s) domestic and international travel on an as needed basis.
Scheduling/event management for employee and external company functions.
Multifaceted project management as needed.
Manage specific vendor relationships.
Create and maintain a branded company headquarters to preserve company image.
Perform other duties as assigned.