Sr Executive Assistant

Ochsner Health • New Orleans, LA

2d • Onsite

About The Position

This job provides professional level administrative support to the Executive(s), department(s) or function(s) assigned by performing a variety of tasks such as typing, sorting, filing, photocopying, maintaining calendars, booking travel, submitting expense reports and ordering supplies. Creates documents such as memos and other correspondence and generates reports using Microsoft Excel, Word, PowerPoint and other software as needed. Serves as a point of contact for the department answering calls, relaying messages, and escalating issues to the appropriate person / group. Manages projects and organizes events such as lunches and meetings.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion.

Requirements

• High School diploma or equivalent or Business School Training
• 5 years experience in a professional administrative role supporting an executive level leader
• Must have computer skills and dexterity required for data entry and retrieval of information.
• Effective verbal and written communication skills and the ability to present information clearly and professionally.
• Must be proficient with Windows-style applications, various software packages specific to role and keyboard.
• Strong interpersonal skills.
• Strong organizational skills; managing a variety of tasks at once with frequent interruptions and minimal supervision.
• Ability work with and experience working with confidential information.
• Ability to move throughout and between facilities.

Nice To Haves

• Associate's degree

Responsibilities

• Provides administrative support to the Executive, department or function through professional-level administrative duties.
• Performs travel, calendar and meeting management including the coordination of agendas and meeting minutes.
• General office management including but not limited to maintaining kitchen supply stock, and other office supplies.
• Generates and maintains documents, expense/mileage and other reports, and correspondence and performs other duties related to computer programs (such as Kronos for time keeping assistance) and systems support for the department.
• Manages special projects for the department.
• Serves as a point person to those outside the department.
• Service Milestone Pins for the department (all regions).
• Other related duties as required.
• Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.

Benefits

• The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED