Executive Assistant & Project Manager – Clinical & Operational Excellence

Nordic Health Group • Amsterdam, MO

4d

About The Position

Nordic Health Group is seeking an experienced Executive Assistant & Project Manager to support its Group Director for Clinical & Operational Excellence. The role combines high-level executive assistance with hands-on management of the Director’s portfolio of strategic projects, helping build the organisation’s operational platform and clinical workflows across five markets and support high-quality patient care.

The successful candidate will independently manage projects across clinical and operational domains, track progress and escalate strategic decisions. The role also includes managing the Director’s inbox, calendar and travel; coordinating materials and stakeholder communications; maintaining project dashboards, SharePoint documentation and governance processes; and supporting the rollout of procedural updates and approved SOP changes across NHG locations and its Academy. The position also oversees information on clinical resources, learning pathways and annual compliance calendars, following up on deadlines and escalating exceptions.

Requirements

• 3–6 years of experience as an Executive Assistant, Project Coordinator or equivalent in a fast-paced healthcare or multi-site organisation.
• Fluent English.
• Expert proficiency in Outlook, Excel, SharePoint and project management tools.
• Strong AI literacy and willingness to adopt AI-native tools for efficiency and automation.
• Excellent judgment, discretion and confidentiality when representing the Director.
• Structured, detail-oriented, proactive and diplomatic, with the ability to protect the Director’s time by managing requests, flagging conflicting priorities and escalating decisions.
• Ability to break down complexity into simple, practical solutions that create value for clinical staff and patients.

Nice To Haves

• Knowledge of a Scandinavian language.

Responsibilities

• Manage the Director’s portfolio of five strategic initiatives across clinical and operational domains; break initiatives into milestones and deliverables, track progress weekly, and report monthly.
• Manage projects independently, proactively resolve complexity, and escalate strategic decisions.
• Maintain a current one-page project dashboard.
• Manage the Director’s inbox, calendar and travel; prepare materials and agendas; and serve as the first point of contact for internal and external stakeholders.
• Maintain SharePoint documentation and governance processes.
• Support implementation of procedural updates across NHG locations and its Academy, ensuring approved SOP changes are adopted promptly.
• Maintain an up-to-date overview of clinical resources, learning pathways and annual compliance calendars; follow up on deadlines and escalate anything outside the norm.

Benefits

• Close collaboration with a Group Director and the chance to shape how a growing European healthcare group operates.
• A role across five markets with real ownership of projects.
• A competitive package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed