Executive Assistant & Project Coordinator

Coury & Buehler Physical Therapy • Brea, CA

3d • Onsite

About The Position

We are seeking a highly organized, resourceful, and proactive Executive Assistant to support company owners with administrative tasks, research, and various projects. The ideal candidate can manage multiple priorities, communicate effectively, work independently, and follow tasks through to completion with minimal direction. This person is a natural problem-solver who takes initiative, embraces technology and AI, and continually looks for smarter ways to work.

AI and technology are important to this role. Candidates should be comfortable using AI tools to improve efficiency, support research and writing, organize information, and streamline administrative processes. Creating effective prompts, evaluating AI-generated results for accuracy, and using technology to identify smarter ways of working are essential. Resourcefulness is the top priority: the successful candidate takes ownership, anticipates needs, solves problems, and gets things done without constant direction.

Requirements

• Previous experience in an executive assistant, administrative, or similar role is preferred.
• Exceptional organizational, multitasking, and time management skills.
• Strong written and verbal communication skills.
• Resourcefulness, proactivity, and the ability to work independently.
• Strong follow-through and the ability to manage competing deadlines.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
• Comfort learning new software and navigating multiple technology platforms.
• Strong AI proficiency, including effective prompt writing and applying AI tools to everyday business tasks.
• Sound judgment, attention to detail, and discretion with confidential information.
• Ability to evaluate AI-generated results for accuracy and use technology to improve efficiency.

Responsibilities

• Manage calendars, meetings, and travel arrangements.
• Create presentations, PowerPoint slide decks, spreadsheets, and business documents.
• Conduct research and assist with company projects and new clinic location setups.
• Organize tasks, track deadlines, coordinate projects, and ensure follow-through.
• Manage competing priorities while maintaining accuracy and attention to detail.
• Communicate professionally and proactively with internal and external contacts.
• Identify problems, find solutions, and take initiative without constant direction.
• Use AI tools to improve productivity, streamline workflows, and support research and communication.
• Maintain organized records and handle confidential information appropriately.

Benefits

• Employees working 30 or more hours per week are eligible for health, dental, and vision insurance, paid holidays, PTO, and a 401(k) with company matching.
• Employees working fewer than 30 hours per week are eligible for sick time only.

What This Job Offers

• Job Type: Part-time
• Career Level: Executive
• Education Level: No Education Listed