Executive Assistant/Program Administrator - Academic Affairs, School of Medicine

METHODIST UNIVERSITY INC•Fayetteville, NC

23h•Onsite

About The Position

Methodist University seeks an Executive Assistant/Program Administrator for its new School of Medicine that has been established in partnership with Cape Fear Valley Health in Fayetteville, NC. The School of Medicine has received preliminary accreditation from the LCME. Reporting directly to the Chief of Staff of the Medical School, the Executive Assistant/Program Administrator will serve as trusted partner and support the Senior Associate Dean for Academic Affairs and the Department of Medical Education and Biomedical Sciences by providing administrative and operational support to ensure seamless direction and management of Academic Affairs. This individual will have excellent organizational and time management skills and will support the Senior Associate Dean for Academic Affairs while coordinating and managing scheduling, preparing and organizing meeting agendas/minutes, and serving as a point person for ongoing accreditation efforts. This individual will work collaboratively with the chief of staff and will further the mission, vision and goals of the School of Medicine, Methodist University and Cape Fear Valley Health System. They will work collaboratively to supervise, manage and assign duties for administrative support staff to ensure that all necessary tasks are completed. The ideal candidate will have 5 or more years of administrative experience in a health professions school. A bachelor’s degree or higher in an administrative field is preferred. Interested applicants should apply through the Methodist University website.

Requirements

5 years or more of administrative experience in a health professions school.
Some college training in business related subjects (and/or Business College training) or a combination
Knowledge of workplace opportunities and challenges in academic medicine, including professional development and promotion
Demonstrated ability to work collaboratively with diverse team members
Effective communication skills; ability to maintain confidentiality and exercise discretion

Nice To Haves

Exceptional planning, organization, program development and implementation skills
Familiarity with curriculum management software
Familiarity with MS Office suite (Teams, Excel, Word, Bi)
Familiarity with LCME accreditation, curriculum management of similar
Bachelor's degree or associate's degree in administrative related field

Responsibilities

Furthers the mission, vision, and goals of the College of Medicine and Methodist University
Work with Senior Associate Dean for Academic Affairs to coordinate complex accreditation related meetings and conferences.
Transcribe and generate meeting minutes
Types general correspondence, reports, memorandums, forms, and other documents as requested
Answers and screens telephone calls, assisting callers, forwarding, or taking messages as appropriate
Research, compiles, and compose various data for reports
Initiate, coordinate and compose replies to correspondence and inquiries as needed
Work under pressure of deadlines and frequent interruptions
Demonstrate integrity and a sense of responsibility in fulfilling duties
Exhibits clerical expertise necessary to proofread typewritten materials, to index and file correspondence, records and reports, and to organize daily work
Schedules appointments and meeting and keeps the Senior Associate Dean's calendar current
Attends assigned administrative and staff meetings; takes and transcribes minutes followed by distribution
Handles confidential matters without violating the confidence involved
Maintain administrative and personnel policies and procedures, records and office files to include purging as appropriate
Open mail and provides supporting or related information when available in a timely manner
Reproduce documents, reports, articles, correspondence, etc. through use of the copy machine or from the computer system
Meet performance expectations established in MY CFVH SOM Standards of Behavior
Be proficient at formatting, working with formatting requirements for accreditation documents
Supports the School of Medicine as needed and assigned - May require attendance at meetings outside "regular duty hours"