Academic Affairs Administrator
About The Position
Under the direction of the Associate Director, Academic Personnel, this role provides support to the Associate Provosts in the preparation of high-level documents and reports related to various academic affairs processes. These processes include tenure-track recruitment and reappointments, Contract Academic Staff (CAS) appointments, and other activities concerning the academic employment life cycle as mandated by the University's governing bodies. The position also supports the administrative team in the effective management of academic affairs activities from recruitment through to retirement.
Requirements
- Demonstrated experience with academic human resources-related activities, including academic recruitment, promotions and tenure, authorized leaves, and recruitment and selection.
- Demonstrated experience working with University policies and procedures, including academic policies.
- Proven experience providing advice and guidance to academic administrators and managers.
- Client-focused and service-oriented with a proven ability to interact with people at all levels.
- Proven ability to provide accurate information and demonstrate diplomacy in sensitive situations.
- Ability to maintain composure under pressure.
- Proven ability to prioritize and meet deadlines.
- Demonstrated ability to take initiative.
- Strong organizational skills with the ability to manage competing priorities and deadlines.
- Teamwork-oriented.
- Demonstrated oral and written communication skills in both English and French.
- Demonstrated ability to work in a computerized environment using word-processing, databases, spreadsheets, and presentation software, Banner (HRIS), and Workday.
- DEC III (Diploma of College Studies) with 3 Years Related Experience.
- Authorized to work in Canada and willing to work in the province of Quebec.
- English language proficiency at level #4 on a scale of 0-4.
Responsibilities
- Serve as a resource person to Faculty and Departmental managers and supervisors regarding academic policies, procedures, and regulations.
- Complete various electronic forms and documentation for academic human resources functions, including recruitment, appointment, reappointment, retirements, terminations, and different types of leave.
- Administer university-level recruitment activities for tenure-track hires, tenure-track reappointments, and Contract Academic Staff appointments, reviewing dossiers for accuracy and completeness.
- Administer recruitment activities for the University Tenure Recruitment Committee.
- Administer sabbatic leaves and sabbatic deferrals processes for approval.
- Maintain electronic databases and files, ensuring information is current and complete.
- Produce reports for the Provost and senior administration as requested.
Benefits
- Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
- Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
