Academic Affairs Coordinator

University of Pikeville•Pikeville, KY

About The Position

The University of Pikeville seeks a detail-oriented and highly organized Academic Affairs Coordinator to support the academic mission of the Tanner College of Dental Medicine. This position provides administrative and operational support for academic programs, faculty affairs, curriculum coordination, accreditation activities, and student academic services. The ideal candidate will demonstrate professionalism, discretion, and the ability to manage multiple priorities in a dynamic academic healthcare environment.

Requirements

Bachelor’s degree required; Master’s degree preferred.
Prior experience in higher education, academic affairs, or healthcare education preferred.
Strong organizational and project management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and academic management systems. Advanced proficiency in Microsoft Excel is specifically required, including the ability to construct and manage complex spreadsheets for data collection and analysis, apply formulas and functions, build pivot tables, and transfer data accurately between platforms. Demonstrated ability to maximize the operational use of all software employed for grading, grade-book management, and student academic tracking is expected.
Ability to work independently and collaboratively in a team environment.

Nice To Haves

Knowledge of academic operations, curriculum coordination, and accreditation processes preferred.
Strong attention to detail and ability to manage multiple deadlines.
Ability to maintain professionalism and confidentiality.
Effective interpersonal skills and ability to work with faculty, staff, and students.
Problem-solving skills and adaptability in a fast-paced environment.
Advanced proficiency in Microsoft Excel for data collection, analysis, and reporting purposes, including the ability to design structured data entry workbooks, construct pivot tables and charts, and accurately transfer data between Excel and other institutional or accreditation reporting systems.
Demonstrated ability to maximize the functionality of all software platforms utilized for grading, grade-book management, and student academic tracking, including learning management systems, student information systems, and any institution-specific academic platforms; ability to analyze student performance data drawn from these systems to identify trends, generate actionable reports, and support data-informed academic decision-making.

Responsibilities

Provide administrative support to the Office of Academic Affairs, including scheduling, correspondence, and record management.
Coordinate and support curriculum delivery, including course scheduling, room assignments, and academic calendars.
Assist with accreditation processes, data collection, reporting, and documentation in alignment with CODA standards. This includes the design, development, and ongoing maintenance of Microsoft Excel workbooks utilizing formulas, pivot tables, conditional formatting, and data validation features to support structured data collection, aggregation, and cross-system data transfer in alignment with institutional and accreditation reporting requirements.
Maintain and update academic records, policies, and procedural documents.
Support faculty onboarding, appointment processes, and faculty development initiatives, including tracking onboarding and assessment use by faculty.
Collaborate with course directors and faculty to ensure smooth course operations, including exams and instructional materials.
Assist in organizing academic meetings, committees, and events, including preparation of agendas and minutes.
Provide support for student academic services, including tracking academic progress and assisting with advising processes. Duties include utilizing Excel-based tracking tools and student information systems to monitor grades, attendance, and academic standing; generating performance summary reports for faculty and administrative review; and ensuring accurate and timely transfer of student performance data across all relevant academic platforms and grading systems.
Maintain confidentiality of sensitive academic and personnel information.
Perform other duties as assigned in support of the academic mission.