Executive Assistant, Principal - DCAO for Operations

City of Richmond•Richmond, VA

5d•Onsite

About The Position

The City of Richmond is seeking a highly organized professional for the position of Executive Assistant, Principal to support the Deputy Chief Administrative Officer (DCAO) for Operations. This role serves as a key liaison between the DCAO, internal departments, elected officials, and external stakeholders. The successful candidate will manage a wide range of executive administrative duties while overseeing office operations to ensure the efficient functioning of the DCAO’s office. This position is unclassified and serves at the will of the appointing authority.

Requirements

Associate's degree in a related field such as business administration
Three years of advanced administrative support, customer service, and paraprofessional analytical work, preferably with experience supporting an organization's top executives.
An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
Demonstrated and advanced experience using Microsoft Outlook to schedule meetings
Demonstrated ability to multi-task, prioritize tasks, and demonstrate exceptional dependability
Excellent verbal and written communication skills using proper grammar and punctuation
Proficient with standard office equipment such as computers, laptops, printers, scanners, fax machines, telephones, and mobile devices
Proficient with software such as the Microsoft Office Suite, databases, Case Management Systems, and RAPIDS
English language and grammar

Nice To Haves

Bachelor's degree is preferred

Responsibilities

Manage the DCAO’s complex calendar, including scheduling meetings, briefings, and travel arrangements.
Prepare, proofread, and edit correspondence, presentations, and reports for internal and external distribution.
Coordinate logistics for meetings and special events; take and distribute minutes as needed.
Track and assist with high-priority projects and time-sensitive tasks.
Serve as a point of contact for internal and external inquiries directed to the DCAO, ensuring professionalism and discretion.
Oversee daily operations of the DCAO’s office, including supply management, mail distribution, filing systems, and office equipment coordination.
Coordinate communications and activities between the DCAO and department directors, City Council members and community stakeholders.
Monitor and follow up on action items assigned to departments or external entities.
Support the preparation and coordination of materials for public meetings, briefings, or media events.