Principal Executive Assistant

Los Angeles County Office of Education • Downey, CA

7d • Onsite

About The Position

Under administrative direction, coordinates, monitors, and directs a variety of administrative and analytic duties related to the Office of the Superintendent, including the Superintendent, Deputy Superintendent, and the Board of Education. This is a promotional opportunity open to current permanent LACOE employees who have passed their initial probationary period or those on a re-employment list for LACOE. The resulting eligibility list will be unranked.

Requirements

• Bachelor’s degree in education, business, public administration, communications or other field related to the job requirements of this classification from an institution of higher learning recognized by the Council of Higher Education Accreditation.
• Five years of experience as a staff, administrative, or personal assistant for a superintendent, senior executive, or cabinet member of a school district or County Office of Education.
• This classification works on the Superintendent, Deputy Superintendent, and Board’s schedule which may include early mornings, evenings, weekends, and on-call hours.
• A valid California driver’s license and the availability of private transportation or the ability to obtain transportation between work sites may be required.

Nice To Haves

• County Office of Education operations, structure, policies and procedures
• Structure, bureaucracy, and communications protocols of the California public education system and officials
• Brown Act regulations for public meetings
• Roberts Rules of Order
• Business correspondence formatting
• English grammar, spelling, punctuation, sentence structure, and document composition
• Principles of organizational effectiveness
• Principles of qualitative research
• Desktop office software including word processing, spreadsheet, and presentation applications
• Electronic communications devices and software applications
• Electronic document management systems
• Electronic project management and meeting coordination software applications
• Publication and Internet search techniques
• Fundamental concepts of employment laws, codes, and regulations including EEO, FLSA, FMLA, and Cal/OSHA; principles of progressive discipline; and applicable provisions of collective bargaining agreements
• Critical Thinking – Analytically and logically evaluating information, propositions, and claims
• Fact Finding – Obtaining facts and data pertaining to an issue or question
• Professional & Technical Expertise – Applying technical subject matter to the job
• Using Technology – Working with electronic hardware and software applications
• Adaptability – Responding positively to change and modifying behavior as the situation requires
• Attention to Detail – Focusing on the details of work content, work steps, and final work products
• Informing – Proactively obtaining and sharing information
• Listening – Fully comprehending spoken communication
• Oral Communication – Engaging effectively in dialogue
• Writing – Communicating effectively in writing
• Customer Focus – Attending to the needs and expectation of customers
• Professional Impact – Presenting self as a positive representative of the organization
• Teamwork – Collaborating with others to achieve shared goals
• Political & Organizational Savvy – Working skillfully with politics, procedures, and protocols across organizational levels and boundaries
• Project Management – Planning and tracking projects to ensure they are on-time, on-budget, and achieve their objectives
• Cultural Proficiency – Modeling communications and interactions that respect and include all individuals and their languages, abilities, religions and cultures

Responsibilities

• Coordinates, monitors, and directs a variety of administrative and analytic duties related to the Office of the Superintendent, including the Superintendent, Deputy Superintendent, and the Board of Education.

What This Job Offers

• Job Type: Full-time
• Career Level: Principal