Executive Assistant, Police Dept

Houston Independent School District•Houston, TX

2d•$65,000 - $85,000•Onsite

About The Position

Under limited direction, performs advanced secretarial and administrative duties for the department chief. Disposes of matters of a routine nature to conserve superior’s time. Position requires a thorough knowledge of practices and procedures of the department and district policy and procedures.

Requirements

High School Diploma or GED
5 to 7 years
Microsoft Office, Excel
Office equipment (e.g., computer, copier)

Responsibilities

Provides support for administrators in a chief position in the areas of correspondence, report preparation, public relations, managing calendars/meetings, information dissemination, etc.
Serves as a liaison between officers, managers, and visitors as required.
Arranges meetings as directed.
Takes and prepares meeting notes as required.
Composes and produces documents such as letters, memorandums, proposals, and statistical material.
Collects information needed by superior for conferences and reports.
Prepares various reports and analyzes reports with recommended actions.
Assesses the urgency and importance of assignments and respect the confidential status of each.
Maintains regular and follow-up files and confidential data.
Provides direction to clerical/secretarial personnel.
Delegates and coordinates work activities as necessary.
Drafts confidential correspondence.
Proofread and correct documents.
Screens incoming calls, provide requested information, record messages, and redirect inquires to the appropriate individual or department.
Maintains library for retrieval/updating of departmental documents.
Compiles information and provide summary for supervisor.
Assists with the maintenance and reconciliation of the departmental budget.
Performs other job-related duties as assigned.