Executive Assistant, People & Culture

British Columbia Lottery Corporation • Kamloops, BC

6d • Remote

About The Position

The Executive Assistant, People & Culture plays a crucial role in facilitating the efficient and effective operation of our Chief People Officer, concentrating on key decision making, communication, and day to day coordination. You’ll get to take on a variety of tasks, problem solve, build relationships, learn about our business, and feel accomplished in ensuring smooth functioning of an executive’s complex operations.

Requirements

• Post-secondary business education
• 5-7 years progressively responsible related experience, which includes at least five years’ experience in a senior executive support role with business project management experience, budgeting and business planning exposure
• Experience and understanding of financial statements, budget process, general ledger, expense administration and audit process
• Experience and understanding of procurement and invoicing processes
• Experience with travel and event/meeting planning
• Records management experience and understanding of process
• An equivalent combination of education and experience may be considered.
• Excellent administrative skills with strong working knowledge of word processing, report generation and presentation creation
• Proven ability to work collaboratively
• Proven ability in relationship management
• Demonstrated client/customer service
• Demonstrated team work, coaching and mentoring abilities
• Proved executive-level support and adherence to confidentiality and sensitivity issues experience
• Proficient skills in prioritization and scheduling
• Time management and multi-tasking skills
• Intermediate skills and understanding of project management and execution
• Basic knowledge of SAP
• Verbal/written communication and interpersonal skills
• Problem solving and analytical thinking/innovation
• General business acumen
• General office computer systems skills
• Initiative and desire for continuous improvement.

Nice To Haves

• Experience with financial statements, budget process, general ledger and audit processes
• Basic knowledge of SAP and SuccessFactors

Responsibilities

• As a member of the P&C leadership team, you will attend, participate and provide meeting support to the Chief People Officer and senior P&C leadership team.
• You will develop and maintain strong, sensitive and diplomatic working relationships with executives, board of directors, and other internal & external stakeholders to provide solutions to complex issues.
• You will prioritize and manage responses, expectations and deadlines.
• You will coordinate and gather information to assist in the preparation of reports, business and operating plan documents, as well as board reports.
• You will provide administrative support including managing calendars, communications coordinating meetings, planning events, managing files and records, and submitting travel & expenses for the Chief People Officer.

Benefits

• Robust wellness programs to enhance your physical, mental, social, financial and career well being
• Flexible working model which supports work-life integration
• 37.5 hour work week
• Play It Forward program provides volunteer hours for our people each year

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree