Executive Assistant & People Coordinator- In-Person
About The Position
The Executive Assistant & People Coordinator serves as a trusted partner to executive leadership while supporting the Company's people-focused initiatives and daily HR operations. This role provides high-level administrative support to senior leaders and assists with employee programs, onboarding, engagement activities, communications, training coordination, and HR administration. The ideal candidate is highly organized, service-oriented, detail-focused, and capable of handling confidential information with discretion. This position plays an important role in supporting both organizational effectiveness and positive employee experience.
Requirements
- Associate's degree required; bachelor’s degree preferred.
- 1-3 years of administrative support experience, preferably supporting senior leaders.
- Experience in Human Resources, employee services, office administration, or related functions preferred.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Ability to maintain confidentiality.
- High attention to detail and accuracy.
- Strong customer service and interpersonal skills.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Ability to work independently while maintaining a collaborative approach.
- Must pass a background check and drug screen unless otherwise prohibited by state law.
- Must pass a pre-employment drug screening as a condition of employment.
- Demonstrate professionalism and discretion in all interactions.
- Anticipate executive and organizational needs.
- Build strong relationships across all levels of the organization.
- Maintain accuracy, organization, and responsiveness.
- Support a culture aligned with the Company's values and North Star vision.
Nice To Haves
- Experience in distribution, manufacturing, logistics, or related industries is a plus.
Responsibilities
- Provide administrative support to designated executive leaders.
- Manage executive calendars, appointments, meetings, and travel arrangements.
- Coordinate leadership meetings, agendas and presentations.
- Prepare reports, presentations, and meeting materials.
- Screen and prioritize communications on behalf of executives.
- Coordinate executive expense reports and reimbursement requests.
- Maintain confidential records and sensitive business information.
- Assist with strategic projects and special initiatives.
- Serve as a liaison between leadership and internal/external stakeholders.
- Support employee onboarding activities.
- Assist with employee engagement, recognition, wellness, and culture initiatives.
- Assist with coordination of employee events, celebrations, and company-sponsored activities.
- Support internal communication and rollout of employee programs and initiatives.
- Support HR compliance and record retention activities.
- Provide general administrative support to the Human Resources department and leadership team.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
