Executive Assistant, People
United Talent Agency•Los Angeles, CA
•$25 - $30•Onsite
About The Position
UTA seeks an Executive Assistant to join our People Team. Qualified candidates must have precise, detail-oriented organizational and administrative skills, as well as excellent verbal and written communication abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, exercise judgement on prioritizing tasks, and have experience in an office environment managing heavy scheduling, phone calls, and administrative tasks. This is an in-office role based in Beverly Hills, California.
Requirements
- 3+ years of experience supporting senior level executive(s) required
- Strong proficiency in Excel, PowerPoint, Outlook, Word
- Working knowledge of Workday and Asana
- Strong business acumen and interest in the media, sports, and entertainment industries
- High degree of professionalism and discretion
- Proactive, dependable work ethic
- Ability to perform effectively under pressure in a fast-paced environment
- Collaborative, positive team player willing to go the extra mile
- Strong customer-service orientation with excellent communication and interpersonal skills
- Exceptional attention to detail and sound problem-solving and decision-making skills
- Strong prioritization and time-management skills with the ability to meet deadlines
Nice To Haves
- Experience in Human Resources is preferred
Responsibilities
- Significant email and calendar management (via Outlook) and coordination
- Task and project management (reminder of to-dos, deadlines, email drafts, etc.)
- Maintain schedule of staff check-ins, department check-ins, and regular meetings to maintain the “high touch” nature of the People Function
- Assist in pulling data reports from Workday and preparing basic data, on request
- Book travel and complete expenses report management
- Efficiently coordinate interviews between candidates and interviewers within the organization
- Maintains candidate database and oversees incoming inquiries
- Prepare and post jobs as necessary
- Continuously developing business knowledge and acumen of company and departmental objectives
- Coordinate UTA hosted events when needed
Benefits
- Competitive programs to support your well-being
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
