Executive Assistant - Operations & Leadership Support

Tencarva Machinery Company•Greensboro, NC

1d•Onsite

About The Position

We’re hiring an Executive Assistant to support senior leadership at our Greensboro headquarters. This is a high-visibility role responsible for keeping priorities organized, information moving, and ensuring key initiatives stay on track across the executive team. This role sits at the center of day-to-day executive operations. You’ll work closely with the CFO, VP of Operations, and other senior leaders to coordinate a wide range of activities – from meetings and travel to reporting, events, and ongoing operational priorities. This is not a passive administrative role. You’ll be expected to take ownership of tasks, manage a high volume of moving pieces, and stay ahead of what needs to happen next. Some responsibilities are routine, others are one-off or project-based – all require strong follow-through and attention to detail. You’ll also serve as a key point of coordination across internal teams, vendors, and external stakeholders, ensuring communication is clear and execution stays on track.

Requirements

Highly organized with the ability to manage multiple priorities and shifting timelines
Proactive and self-directed – identifies what needs to be done and takes action without waiting for direction
Comfortable operating in a fast-paced environment with frequent interruptions and competing demands
Strong follow-through – able to track details and ensure tasks are completed end-to-end
Professional, personable, and service-oriented with strong communication skills
Able to interact confidently with senior leadership and external stakeholders
Willing and able to follow up, push for clarity, and hold others accountable when needed
High attention to detail and strong sense of ownership over work
Resilient and steady under pressure; able to handle a high volume of small tasks alongside larger priorities
3–7+ years of experience in an executive assistant, administrative, or coordination role supporting senior leaders
Strong proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
Experience managing multiple priorities and deadlines in a fast-paced environment
Experience handling sensitive information with discretion

Nice To Haves

Experience supporting multiple executives or leadership teams
Exposure to ERP systems, expense reporting, or basic AP processes
Experience coordinating events, meetings, or executive offsites
Experience in a multi-site or operational business environment

Responsibilities

Coordinate executive meetings, offsites, and leadership gatherings, including materials, logistics, and follow-up
Arrange travel for leadership, candidates, and key internal stakeholders as needed
Track action items and follow up to ensure commitments and deadlines are met
Anticipate needs and help keep leadership prepared for upcoming meetings and priorities
Support planning and execution of internal meetings, events, and cross-functional initiatives
Assist with preparation and organization of reports, presentations, and internal materials (primarily in MS Office)
Serve as a coordination point between leadership, internal teams, and external partners
Keep workstreams organized across multiple priorities and stakeholders
Assist with expense reporting review and general administrative support for the finance team
Support light transactional and coordination activities (vendor setup, purchase tracking, etc.)
Coordinate facility-related needs and act as a point of contact for building maintenance at HQ
Support front office coverage and guest coordination as needed