Executive Assistant / Operations Assistant to COO
About The Position
I am looking for a highly organized, discreet, fast-moving Executive Assistant / Operations Assistant to support me across multiple businesses in legal, investing, and operations. This is not a passive admin role. I need someone who can help me buy back time, reduce noise, protect my calendar, manage follow-through, and keep priorities moving without constant hand-holding. You will work closely with me on inbox triage, scheduling, hiring coordination, action-item tracking, and day-to-day execution support. What success looks like My inbox is organized and only the right items reach me My calendar is protected and priorities are scheduled intentionally Hiring moves faster and more cleanly Open loops are tracked and followed through I spend less time on coordination and more time on high-value work
Requirements
- 5+ years supporting an executive, founder, attorney, investor, or operator
- Excellent written and verbal communication
- Strong judgment and discretion
- Highly organized and detail-oriented
- Able to prioritize fast without getting overwhelmed
- Comfortable working across multiple businesses and shifting priorities
- Calm, professional, and proactive
- Strong follow-through and accountability
- Comfortable with Google Workspace, calendars, spreadsheets, and modern tools
Nice To Haves
- experience in law, real estate, recruiting coordination, or executive support in a fast-paced environment
Responsibilities
- Manage and triage inbox daily
- Draft routine email responses and flag only high-priority items
- Manage calendar, schedule meetings, and reduce unnecessary interruptions
- Track action items, follow-ups, and deadlines across multiple businesses
- Coordinate recruiting, candidate communication, interview scheduling, and hiring logistics
- Organize notes, files, and priority lists
- Prepare daily and weekly summaries of what needs attention
- Help keep office and operational tasks moving
- Follow up with team members and outside parties to ensure completion
- Assist with light research and administrative support as needed
Benefits
- 401(k) matching
- Bonus based on performance
- Company parties
- Employee discounts
- Health insurance
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
Number of Employees
1-10 employees
