Executive Assistant & Office Manager

Foundry Robotics Inc.•San Francisco, CA

11d•Onsite

About The Position

Foundry Robotics is building an AI-native robotics manufacturing company focused on deploying advanced assembly and production capability for leading robotics companies and national-security-critical hardware. The Role: As an Executive Assistant at Foundry Robotics, you'll be a force multiplier for the company, helping the leadership team move faster, stay focused, and execute on what matters most. You will support the leadership team with calendar management, travel orchestration, strategic meeting organization, and recruiting coordination for candidates. Working on fast timelines amid dynamic circumstances, you will ensure the team is always prioritizing the highest-value and most urgent work to drive outcomes across the organization.

Requirements

3+ years supporting senior executives in high-performance environments, preferably in enterprise or financial services.
Exceptional attention to detail - you catch errors, anticipate needs, and ensure nothing falls through the cracks.
Excellent verbal and written communication skills - you write polished emails, communicate clearly with stakeholders at all levels, and represent the team with professionalism.
A dynamic and proactive approach - you thrive in fast-paced environments, adapt quickly to shifting priorities, and take initiative without waiting to be asked.
Resourceful problem-solver with a "no task too big or too small" mindset.
Natural relationship-builder who earns trust quickly with executives, partners, and peers.
Proficient in Google Workspace and comfortable picking up new tools quickly.

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Manage complex calendars - Proactively manage executive’s schedules, priorities, and incoming requests, exercising strong judgment to protect their time and focus.
Coordinate travel and logistics - Handle executive and candidate travel, managing logistics, and briefings with precision, solving problems before they're visible.
Partner with leadership on priorities - Work closely with the leadership team to prioritize time, focus, and energy across meetings, customers, internal stakeholders, and strategic initiatives.
Events - Plan and execute team offsites, executive events, and internal gatherings.
Culture - Greet and host guests, partners, and candidates, reflecting Foundry Robotics' culture and professionalism.
People - Handle employee scheduling requests with a high degree of customer service, fostering a productive, inclusive, and engaging environment.
Operations - Handle sensitive and confidential information with the utmost discretion at all times.