Executive Assistant & Office Manager
About The Position
Sedron Technologies is seeking a highly organized, proactive, and adaptable Executive Assistant & Office Manager to support the executive leadership team and oversee day-to-day office operations in Chicago. This role serves as a central coordination point for executive scheduling, board and external communications, meeting logistics, presentation and document preparation, administrative operations, and special projects. The ideal candidate is detail-oriented, resourceful, and capable of operating effectively in a fast-paced and evolving environment with shifting priorities and occasional ambiguity. This individual must demonstrate sound judgment, a high degree of discretion, and the ability to independently manage sensitive information, executive communications, and cross-functional coordination efforts. This role is well suited for someone who enjoys balancing executive support, operational coordination, office management, and light project management responsibilities while helping create structure and momentum across the organization. Because we design, build, commission, and operate our technologies, we are looking for individuals who can meet the following essential functions of the position: Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects Assist with preparation and coordination of board materials, executive communications, and confidential business documentation Help drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication Provide administrative and operational support for strategic initiatives and special projects as needed Anticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they arise Demonstrated ability to operate effectively in a dynamic, fast-paced environment with evolving priorities and limited structure Strong problem-solving skills with the ability to exercise independent judgment and discretion High level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employees Experience supporting confidential executive or board-level communications preferred Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines This position allows for growth and career progression to be determined by performance, certifications, and supervisor discretion.
Requirements
- Demonstrated ability to operate effectively in a dynamic, fast-paced environment with evolving priorities and limited structure
- Strong problem-solving skills with the ability to exercise independent judgment and discretion
- High level of professionalism and emotional intelligence when interacting with executives, board members, partners, and employees
- Experience supporting confidential executive or board-level communications preferred
- Strong coordination and organizational skills with the ability to manage multiple concurrent tasks and deadlines
- Associate’s or Bachelor’s degree in Business Administration, Communications, Office Management, or a related field preferred
- 5+ years of experience supporting executives, office operations, or corporate administration in a professional environment
- Experience supporting executive leadership within engineering, manufacturing, technology, or industrial organizations
- Familiarity with office facilities management
- Experience with collaboration and project management tools such as Teams, SharePoint, or similar platforms
- Experience managing calendars, travel coordination, and scheduling across multiple stakeholders and time zones
- Demonstrated ability to manage multiple priorities with strong attention to detail and follow-through
- Excellent written and verbal communication skills
- Strong organizational, scheduling, and coordination capabilities
- Proficiency with Microsoft Office Suite, including PowerPoint, Excel, Outlook, and Word
- Experience preparing executive-level presentations and business documents
- Ability to exercise sound judgment, professionalism, and discretion with confidential information
- Self-motivated and capable of working independently in a fast-paced environment
- Minimum requirement for all positions is a high school diploma or GED
- Must have effective verbal, reading, and written communication skills in the English language
- Must be a US Citizen or legal permanent resident for this position. We are unable to sponsor any employment visas.
- Applicants will be subject to applicable pre-employment drug testing and a background check after receiving a conditional offer of employment.
Nice To Haves
- Experience supporting executive leadership within engineering, manufacturing, technology, or industrial organizations
- Familiarity with office facilities management
- Experience with collaboration and project management tools such as Teams, SharePoint, or similar platforms
- Experience supporting confidential executive or board-level communications preferred
Responsibilities
- Support executive leadership with coordination and tracking of key initiatives, action items, and cross-functional projects
- Assist with preparation and coordination of board materials, executive communications, and confidential business documentation
- Help drive follow-through on executive priorities by coordinating meetings, deliverables, and stakeholder communication
- Provide administrative and operational support for strategic initiatives and special projects as needed
- Anticipate executive and organizational needs, proactively identifying gaps, risks, or scheduling conflicts before they arise
Benefits
- Multiple medical, dental, and vision insurance options to keep you feeling your best
- 401(k) with employer matching
- Generous paid time off and paid holidays (plus 2 floating holidays to use your way)
- Disability, Life, and AD&D Insurance
- FSA and HSA options with employer contributions
- Tuition reimbursement — we invest in your growth
- Casual work attire — no suits required (unless that’s your thing)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
