Office Manager / Executive Assistant
About The Position
Metriport is seeking an Office Manager / Executive Assistant to manage their San Francisco office operations and provide support to the leadership team. This role involves a high degree of ownership and visibility, directly impacting the company's day-to-day operations. The position requires approximately equal time split between office management and executive support, with opportunities for cross-functional involvement. Ideal candidates are energized by building systems from the ground up, enjoy varied daily tasks, and are interested in a potential career path into People/HR as the company grows. The role is based in the SF office, Monday through Friday.
Requirements
- 1–2+ years as an Office Manager, Executive Assistant, or similar role at an early-stage startup
- Based in San Francisco; available in-office 5 days per week (Monday-Friday mornings)
- Comfortable with ambiguity, can prioritize across competing demands without hand-holding, and enjoy building things from scratch
- Maintain clean systems for calendars, tasks, and follow-ups without being reminded
- Clear and professional in writing and in-person; comfortable interfacing directly with founders and external partners
- Identify problems before they surface and propose solutions, not just questions
- Proficient with Notion, Slack, and Google Workspace
Nice To Haves
- Bonus if you’ve used Linear
- Interest in growing into a People/HR Operations role as Metriport scales
Responsibilities
- Own the SF office experience end-to-end: supplies, snacks, equipment, vendors, and facilities
- Lead office build-out initiatives as we grow: coordinate with contractors, landlord, and vendors
- Plan and execute internal events (team offsites, all-hands, celebrations, customer visits)
- Manage vendor relationships and negotiate contracts for office services
- Maintain operational docs and processes in Notion; coordinate team communication in Slack and Linear
- Support onboarding logistics for new hires and assist with People / HR projects over time
- Recruiting coordination and sourcing: Work with our internal recruiter on sourcing and screening candidates, build and maintain sourcing funnels, craft personalized messages, and track response rates
- Schedule and coordinate initial calls with candidates and follow-up meetings between candidates and hiring managers
- Manage complex calendars for both leaders: scheduling internal meetings, external calls, and personal appointments across time zones
- Coordinate domestic travel: flights, hotels, ground transport, and itineraries
- Track follow-ups, action items, and commitments so nothing falls through the cracks
- Draft and send communications on behalf of leadership as needed
- Assist with ad hoc research, vendor outreach, and special projects
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
