PGIM Real Estate, Executive Assistant / Office Manager

Prudential Financial • New York, NY

9d • $120,000 - $150,000 • Hybrid

About The Position

PGIM Real Estate is seeking an astute and determined professional to fill an Executive Assistant / Office Manager position. This role will provide executive support for PGIM Real Estate’s Co-Head and Global Chief Operating Officer. The successful candidate will demonstrate success through collaboration, ownership, and innovation, and will contribute expertise in emerging trends and practices to foster discussions around optimization and change, helping to maintain the company's competitive edge. This is a rewarding opportunity to make a significant impact within the organization.

Requirements

• 5 or more years of senior level executive assistant experience working in a fast-paced and demanding environment.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity.
• Experience and/or strong interest in event planning with a strong client service orientation and organizational skillset.
• Discretion required in handling highly sensitive and confidential information in a respectful and confidential manner.
• Strong initiative, good judgment, and the ability to multi-task.
• Solid partnering skills and team player a must; excellent interpersonal and communication skills.
• Strong writing, editing, and proofreading skills.
• High level of motivation and attention to detail.
• Ability to think proactively and anticipate needs.
• Ability to work independently with minimal supervision, work under tight time constraints, and be able to prioritize work.
• Ability to work well and partner with other professionals and administrative staff.
• Flexibility to work overtime on an as-needed basis is required.

Nice To Haves

• College degree preferred.
• Ability to travel on a quarterly basis preferred, including travel to PGIM’s Newark office location.

Responsibilities

• Provide exceptional support and implement procedures to ensure efficient operations of the Co-Head and Global Chief Operating Officer of PGIM Real Estate.
• Organize and manage calendar and logistics, coordinating constantly changing schedules and preparing for meetings and conference calls by having all related documentation and logistics in place.
• Coordinate and arrange regional and global executive committee meetings, including coordination of meeting agenda, meeting materials, meeting logistics, travel, and related planning.
• Coordinate and arrange on and off-site meetings, including selecting the venue, contract negotiation, planning for food and beverage needs, and preparation of slides and materials, including agendas.
• Coordinate logistics related to industry organization committee membership and external board participation.
• Serve as office manager for PGIM Real Estate’s New York and New Jersey offices, assisting in managing office logistics, managing receptionist, and coordinating front desk coverage.
• Arrange and coordinate extensive and complex domestic and international travel schedules and logistics.
• Leverage new and existing technology and mobile platforms (One Drive, etc.) to organize meeting materials on behalf of the executive.
• Develop and edit presentations, typically in PowerPoint.
• Conduct research and compile information for multiple types of statistical reports, using various software, including MS Office.
• Perform other executive administrative duties (calendaring, travel, expense reimbursements, etc.) as assigned.

Benefits

• Market competitive base salaries, with a yearly bonus potential at every level.
• Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
• 401(k) plan with company match (up to 4%).
• Company-funded pension plan.
• Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
• Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
• Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
• Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period).

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree