Executive Assistant/ Office Manager
Boar's Head Brand•Sarasota, FL
•Onsite
About The Position
Reporting directly to the Executive Vice President, the Manager, Office Services/Executive Assistant will be responsible for performing a number of administrative duties. Must be able to work with minimal supervision, is highly self-motivated, and displays professional maturity when dealing with company-related and confidential matters. Capable of managing their workload and prioritizing tasks in a fast-paced corporate environment handling multiple and competing priorities.
Requirements
- Bachelor’s degree in arts, sciences, business or related field OR 5+ years’ experience in any field managing projects, budgets, scheduling or related field.
- Five (5) to Seven (7) years administrative experience
- One (1) to Three (3) years minimum experience in Project Management or closely related field
- High proficiency with all MS Office applications: Outlook, Word, Excel, PowerPoint
- Outstanding organizational skills and ability to handle multiple projects
- Excellent customer service skills
- Project management and timeline management experience
- Ability to respond effectively to the most sensitive inquiries or complaints
- Ability to effectively present written and/or verbal information in a clear, concise manner within a cross-functional team environment
- Ability to read, analyze, and interpret complex documents
- Ability to grasp and manipulate timelines as they relate to projects in order to be able to provide key milestone updates to team members
Responsibilities
- Undertake the tasks of receiving calls, taking messages and routing correspondence
- Maintain calendars, arrange meetings and appointments and provide reminders
- Manage travel arrangements
- Take meeting minutes and accurately transcribe notes
- Produce reports, presentations, and briefs
- Develop and carry out an efficient documentation and filing system
- Prepare various reports and information needed for business meetings
- Organize projects and provide follow-up
- Schedule on and off-site meetings including all logistical coordination
- Prepare and process expenses, purchase orders and invoices
- Assure discreet handling of all business matters.
- Ensure all information is sent in a secure manner
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What This Job Offers
Job Type
Full-time
Career Level
Executive
